Legal Billing Specialist

Position Summary

We are seeking a detail oriented Legal Billing Specialist to join our team and support the firm’s billing and revenue operations. This individual will be responsible for preparing and processing client invoices, maintaining billing accuracy, coordinating with attorneys and clients regarding billing matters, and ensuring compliance with client billing guidelines.

The ideal candidate will have prior law firm billing experience, strong organizational skills, and the ability to manage multiple priorities in a fast paced environment.

Key Responsibilities

• Prepare, review, edit, and process client invoices in a timely and accurate manage.
• Review prebills and make necessary revisions including time entry edits, write offs, transfers, and billing adjustments.
• Ensure compliance with client billing guidelines and outside counsel requirements.
• Process electronic billing submissions through E Billing platforms and resolve invoice rejections or billing discrepancies.
• Communicate with attorneys, legal assistants, and clients regarding billing questions and invoice status
• Maintain accurate billing records, client matter information, and supporting documentation.
• Generate billing reports, aging reports, and other financial reports as requested
• Assist with accounts receivable follow up and collections support as needed
• Reconcile billing discrepancies and research account related issues.
• Coordinate with accounting and finance teams to support month end and year end close processes.
• Monitor billing deadlines and ensure timely invoice submission.
• Assist with process improvements and workflow efficiencies within the billing department.
• Maintain confidentiality regarding client and financial information.

Qualifications

• Minimum of 2 to 5 years of legal billing experience preferred
• Prior law firm experience strongly preferred
• Experience with legal billing software such as Aderant, Elite, or 3E preferred
• 3E/Elite experience highly preferred
• Strong knowledge of billing procedures, accounts receivable, and E Billing processes
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Excellent attention to detail and organizational skills
• Strong written and verbal communication abilities
• Ability to manage multiple priorities and meet deadlines in a fast paced environment
• Strong problem solving and analytical skills

Preferred Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or related field preferred
• Experience with client guideline compliance and electronic billing systems
• Experience supporting multiple attorneys and practice groups