The Billing & Accounting Specialist has responsibility for the firm’s client billing, accounts payable, and accounts receivable functions. Responsibilities include working with partners to proactively administer their billing responsibilities, preparation and processing of timely and high-quality bills, processing vendor invoices and reimbursements to ensure timely payment and accurate client chargebacks, processing client payments, and general bookkeeping.
Responsibilities
· Prepare, proofread, distribute, and track client pre-bills.
· Maintain client billing information and ensure bills comply with firm’s and client’s billing guidelines, including supporting documentation of expenses when required by client.
· Process edits, write-offs, and transfers in response to attorney requests.
· Prepare and transmit final bills and monthly and annual retainer bills to clients in a timely manner.
· Respond to billing questions and audit letters.
· Review incoming vendor invoices and employee reimbursements for accuracy, reconcile with work orders and packing slips, secure appropriate approval to pay, and input as payable batches, ensuring batch data are appropriate for client billing and timely payment.
· Pull expense reports from mail and photocopy machines, as well as firm research platforms, and input client expense batches.
· Input client payments as cash receipts batches, ensuring payments are correctly applied to outstanding client bills.
· Make journal entries to record payroll, deposits to specialized accounts, and payment of employee benefits.
· Manage retainer, billing, expense, and vendor data both in hard copy and in billing and accounting software.
· Create and maintain client and matter accounts in time and billing system.
· Update salary information after each payroll in benefits database and by sending DC Wage Forms.
Qualifications
· High School Diploma/GED, proficient knowledge in accounting process, and strong math skills required.
· Three to five years’ hands-on billing experience and demonstrable understanding of the billing process in the law firm environment required.
· Experience with Juris Time, Billing, and Accounting software desirable; otherwise, a demonstrated aptitude and willingness to learn new accounting software/applications is needed.
· Ability to organize workflow and use time efficiently with keen attention to detail.
· Self-driven with the ability to anticipate work needs, follow through with minimum direction, and follow up on own initiative.
· Ability to maintain quality relationships with lawyers, clients, staff, and vendors.
· Proficiency with MS Outlook, Word, and Excel.
· Strong oral and written communication skills.
Supervision
· The Billing and Accounting Specialist reports to the Deputy Administrator but works with all billing attorneys.
· The position has no direct reports but occasionally supervises projects among the administrative staff to support accounting functions.
Compensation and Benefits
· Pay is commensurate with skills and experience. $65,000-90,000.
· 4 weeks vacation
· Work from home up to two days per week after onboarding and training period.
· Competitive benefits including platinum health insurance, FSA accounts, and 401(k) profit-sharing.
· Laid back, business casual environment.