Accounts Receivable Specialist

Accounts Receivable Specialist

Work Schedule: Full-time

Employment Type: Permanent / Direct-Hire

Job Location Type: On-Site

This Accounts Receivable Specialist role in the San Francisco Bay Area will be a great fit for someone who wants to be part of a highly respected, long-tenured construction organization known for delivering landmark infrastructure and sitework projects. If you enjoy owning the full AR cycle, building strong relationships while driving timely cash collection, and seeing your work directly support busy job sites, this is the kind of environment where you can thrive. The right person will love the pace, the variety across projects, and the satisfaction that comes from keeping billing and collections running clean and on time.

About the Position:

This Accounts Receivable Specialist will join a construction and building environment where project work includes complex, high-visibility jobs and steady, repeatable workflows in billing, compliance documentation, and customer follow-up. The AR function is expanding to support continued business scaling, and the team is growing, creating room for increased ownership and longer-term progression. Reporting to the A/R Accounting Supervisor, with daily partnership across Project Managers, operations and dispatch, this accounting specialist will play a central role in supporting mission critical operation.

For an Accounts Receivable Specialist who prefers an on-site rhythm and a strong work-life mix, this part of the East Bay offers a compelling blend of coastal access, sports, live entertainment, and a thriving food scene with quick weekend getaways in every direction. You’ll find strong educational options, a diverse and growing economy, and easy access to hiking, biking, waterfront trails, and cultural events. It’s an ideal home base for someone who wants career stability in construction while still being close to everything that makes the Bay Area energizing.

Primary Responsibilities:

In this role, the Accounts Receivable Specialist will be a key driver of accurate construction billing and proactive AR collections, helping keep projects funded and relationships strong.

• Own daily construction billing workflows, including assembling supporting documentation and meeting customer-specific submission requirements
• Manage AR collections as a major focus of the week, using professional, confident communication to resolve delinquencies and protect cash flow
• Monitor and impact AR aging, prioritizing high-impact accounts and coordinating internal action plans with project and operations partners
• Apply and reconcile payments accurately, investigating short pays, deductions, and timing differences common in construction and building billing
• Support change order and extra work billing by coordinating pricing, backup, and approvals so billings reflect the latest job scope
• Maintain pricing sheets and job-related billing data to improve consistency, reduce rework, and strengthen billing accuracy
• Coordinate documentation commonly tied to construction receivables, such as certificates, releases, and customer-required closeout items
• Review dispatch and job activity details that influence billings, including labor and equipment usage, to ensure billing aligns to field operations
• Assist with customer inquiries and service needs, balancing responsiveness with firm follow-through on payment commitments
• Produce ad hoc reporting and analysis that helps the accounting team understand trends in billing, collections, and account risk
• Contribute to process improvement across AR, including cleanliness of customer records, billing checklists, and workflow consistency in systems such as Viewpoint Vista

Preferred Experience and Qualifications:

This Accounts Receivable Specialist opportunity is ideal for someone who wants to deepen construction AR expertise while building strong, transferable accounting and customer-facing skills.

• 3+ of Accounts Receivable and/or Project Accounting experience with meaningful exposure to billing and collections
• Construction, building, or project-based invoicing experience, including comfort with change orders, backup documentation, and customer billing rules
• Confidence navigating AR collections conversations with a calm, firm, professional approach
• Intermediate Excel capability for tracking, reconciliations, aging reviews, and light analysis
• Familiarity with AR workflows in Viewpoint Vista or a similar construction accounting platform (helpful, not required)
• Strong math accuracy and attention to detail for payment application, reconciliation, and exception handling
• Comfortable working cross-functionally with project teams, operations, and accounting to keep billing aligned with real job activity
• Fast, accurate data entry and ten-key proficiency, with a focus on quality and efficiency
• Clear written and verbal communication skills that support both customer service and collections outcomes

Benefits and Compensation:

This Accounts Receivable Specialist role offers a strong total rewards package designed for stability, long-term retention, and real investment in employees.

• Competitive base compensation with a bonus program
• Excellent Family medical, dental, and vision coverage options
• Retirement support including a 401(k) employer match and a company equity program
• Paid time off and paid holidays, sabbatical, maternity / paternity
• Continuing education reimbursement to help you continue developing your career

Interested?

If you’re an Accounts Receivable Specialist who enjoys construction billing, AR collections, and being the trusted point person who keeps cash moving and customers aligned, reach out to connect with an LHH Recruiter. Even if your resume isn’t perfectly updated, a quick conversation can help determine fit and next steps.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.