Billing Coordinator

Job Title: Billing Coordinator

Location: Hackensack, NJ

Compensation: $100,000/yr + Bonus Eligibility

Job Overview

We are seeking a detail-oriented Legal Billing Specialist to manage the firm’s billing operations. This role involves preparing accurate invoices, handling e-billing processes, and working closely with attorneys and clients to resolve billing matters efficiently.

Key Responsibilities

• Prepare, review, and edit client invoices in line with firm policies and client guidelines
• Manage e-billing processes and ensure timely submission of invoices
• Verify billing data for accuracy, including billable hours and expenses
• Coordinate with attorneys, paralegals, and staff to resolve billing discrepancies
• Respond to client inquiries related to billing and payment status
• Process write-offs in accordance with firm policies
• Handle complex billing tasks such as split-party billing, multiple discounts, and electronic billing submissions
• Manage a high volume of invoices on a monthly basis
• Review supporting documentation to ensure billing accuracy
• Create and customize billing formats as required
• Assist in preparing monthly and quarterly billing reports for management

Required Skills & Qualifications

• 3+ years of billing experience within a law firm
• Experience with Elite 3E, Aderant, or similar accounting/billing software
• Strong proficiency in Microsoft Office (especially Excel)
• Excellent attention to detail and accuracy
• Ability to multitask, prioritize, and manage workflow efficiently
• Strong communication skills to interact with attorneys, staff, and clients
• Ability to work in a fast-paced environment and adapt to changing priorities
• Self-motivated with the ability to work independently and take initiative
• Flexible with work hours, including occasional evenings or weekends if required