Human Resources Sourcing Specialist
Philadelphia, PA
Currently a hybrid work environment. Required to come into the Philadelphia office at least once a week. This requirement could be subject to change.
The duration of the engagement is for 1 year, with the right to extend for 2, 1-year options
Must have: HR Benefits Health and Welfare experience
Job Summary:
This position is accountable for cost-effective life-cycle management (strategic sourcing, contracting and supplier relationship management) of commercial categories. Responsible for managing commercial relationships; developing and implementing subcontracting types and strategies; performing subcontractor qualifications; negotiations, award and administration of contracts within the appropriate ERP and related systems. Must be able to negotiate contract terms and conditions and be able to learn technical scopes of work. This position applies knowledge in Federal and other Procurement Regulations and negotiates terms and conditions associated with assigned Purchase Orders or Contracts under the supervision or guidance from senior-level Procurement personnel or the Law Department. A preference is procurement experience in the HR Benefits Health & Welfare space.
Essential Functions:
- Provides strategic sourcing for Human Resources (HR) business unit, including understanding and participating in strategic sourcing initiatives, solicitation, negotiating contracts, and management of the resulting follow on commercial activity and relationships.
- Interfaces and partners with stakeholders of all levels for assigned commercial category on a regular basis and maintains the appropriate service levels such as sourcing project cycle time and as a recognized source of expertise for the sourcing function.
- Executes strategic sourcing projects and manages category life-cycle using the Sourcing Management Process and applicable ERP and other systems to obtain the best commercial solutions for Amtrak in view of total Cost of Ownership and the applicable regulatory, grant and other flow down requirements.
- Responsible for pre-award activities & post award administration, including chairing pre-bid and category kickoff meetings, risk analysis, negotiating terms and conditions, payment terms, liquidated damages and incentive fees. Also, performs post-award cost analysis, evaluations, and change and claim management.
- Negotiates contracts involving variable costs structures and non-standard Terms and Conditions with guidance; interacts with customers both internal and external to provide a high level of collaboration; and assists business units in finalizing Statements of Work from a commercial perspective.
- Partners with Human Resources and other business partners to provide input to Scope of Works and other documents related to Requests for Quotes, Request for Proposals, Change Orders, and Task Orders.
- Collaborates with the Legal Department to negotiate vendor’s edits to the Terms & Conditions and Cybersecurity Terms & Conditions.
- Partners with Digital Technology to help facilitate review and approval of prospective vendors.
Minimum Qualifications:
- BS in Business Administration or related field or, a minimum of 5 years of relevant experience in lieu of a bachelor’s degree.
- Knowledge of source-to-settle of procure-to-pay processes, sourcing management processes, types of procurement contracts, commodity pricing, quality standards, sources of supply (including diversity suppliers), statements of work, negotiation techniques, value analysis and other cost savings methods.
- Knowledge of the types of information that are important to understanding a category including rate trends, multipliers, market trends, quality standards, and supplier sources.
- Experience in HR strategic sourcing or materials planning and management or related fields.
- Effectively works under a matrix management structure.
- Must be able to work and communicate effectively in writing and verbally with all levels of the company and suppliers.
- Must be able to work independently.
Minimum Knowledge, Skills, and Abilities:
- Proficiency in business acumen, financial and analytical acumen, written and verbal communication, presentation skills, and implementation and execution.
- Written and verbal communication skills sufficient to prepare, negotiate and review RFxs, contracts, bids, proposals and vendor agreements for legal terms/conditions and acceptability of items to specifications.
- Proficiency in project management or sourcing management.
- Must be proficient in the use of the Microsoft suite of tools including Outlook, Word, Excel, Copilot, and Powerpoint and able to quickly learn ERP systems such as SAP/ Ariba.
- Self-starter with good analytical skills and common sense to problem solving.
- Demonstrate ability to learn new tasks in order to maintain effectiveness in position.
- Must be detailed oriented and disciplined to ensure project completion and effective follow-through.
Preferred Experience, Education or Qualifications:
- Focused experience in the HR Benefits Health & Welfare space, as well as Finance market expertise and supplier management skills.
- BS in Business Administration or related field plus 2 years of relevant experience
- Experience in ERP system and Procure-to-Pay processes, particularly SAP/Ariba.
- Certified Purchasing Manager (CPM) or a degree directly applicable to the category.
Work Environment
Physical Demands:
- Currently a hybrid work environment. Required to come into the Philadelphia office at least once a week. This requirement could be suject to change.
- Constantly or frequently uses a computer keyboard, monitor and mouse to perform a variety of tasks.
- Constantly or frequently sits, stands, walks, and may lift, carry, push, or pull objects of various weights; may reach, kneel, crouch, bend, or twist in order to perform administrative tasks (e.g., filing, retrieving materials from desks and bookcases, moving around an office setting).
Mental Demands:
- Constantly communicates, comprehends, and responds to verbal statements and instructions, both orally and in writing.
- Frequently acquires new knowledge, skills, and tasks, both complex and simple, in order to maintain effectiveness in position.
- Frequently resolves problems with conflicting priorities in cognitively demanding situations.
- Frequently reads and analyzes hard copy and or computer screen material and writes reports as appropriate.
- Conducts in person and/or telephone dialogues as appropriate in order to manage and conduct the flow of work.
Working Conditions:
- Constantly works in a fast-paced, time sensitive environment with frequently changing priorities.
- Frequently handles multiple projects simultaneously.
- Works daily in SAP/Ariba.
