Data Entry Specialist - Summer Help

Job Description:

COMPANY DESCRIPTION

Hobart Service and Parts, both part of Illinois Tool Works (ITW), have been supporting the food equipment industry for over 125 years. Together, we provide industry-leading service solutions and parts distribution for commercial food equipment across the country.

With more than 1,800 associates nationwide, we serve as trusted partners to our customers—helping keep their operations running efficiently. Our employees are committed to delivering exceptional customer service, giving back to the communities where they live and work, and living out ITW’s core values of Integrity, Simplicity, Trust, Respect, and Shared Risk.

SUMMARY

The Data Entry Specialist (Summer Help), reporting to the Procurement Manager, is responsible for ensuring the accurate and timely input of key data for the Hobart Parts business in Piqua, OH. This temporary summer position requires proficiency in navigating and entering data into the Hobart Parts ERP system (Microsoft D365) efficiently and precisely.

ESSENTIAL DUTIES AND RESPONSIBILITIES

These are the most significant job duties performed. The size, scope, and complexity of assigned duties and responsibilities are dependent on the level and experience of the incumbent. To perform this job successfully, an individual must be able to perform each assigned essential duty satisfactorily. Other responsibilities or special projects not specifically listed below may also be assigned.

• Accurately and efficiently enter data into the Hobart Parts ERP system (Microsoft D365).
• Collaborate with departments (purchasing, inventory, sourcing) to ensure smooth data flow and address inquiries.
• Communicate clearly and professionally, generating accurate reports and data deliverables.
• Maintain data accuracy and integrity, reviewing and correcting discrepancies as needed.
• Complete tasks on time, ensuring high responsiveness to inquiries.
• Adhere to company policies and procedures for data handling.

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required to perform this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Work Experience

• High school diploma or equivalent; relevant coursework or certifications a plus.
• Previous experience in data entry or administrative support.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Strong attention to detail and accuracy in data entry.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to meet deadlines and take responsibility for tasks.
• Problem-solving skills to address data discrepancies.
• Team-oriented with the ability to collaborate across departments.
• Adaptable to changing priorities in a fast-paced environment.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies.

Time Management and Communication Skills

• Must be dependable, have good attendance, be punctual, and have a positive attitude.
• Prioritizes regular workload, special tasks, and concurrent projects, allocating time and resources to ensure that work is completed accurately and efficiently within established time frame.
• Demonstrated ability to communicate orally with individuals from within and outside of the organization.
• Collaborative Approach – Can identify opportunities and takes action to build strategic relationships between one’s department and other teams, departments, units, or groups to help achieve business goals.

Professional Skills and Attributes

• Continuous Improvement – Is actively involved with targeted efforts to eliminate waste, reduce response time, simplify the design of work/services associated with products and processes, improve quality and customer service, and reduce complexity; proactively seeks feedback and identifies approaches to improve own and others’ performance.
• Project Management – Establishes a set of tasks and activities associated with an intended outcome and timeline. Ability to ensure actions are performed and/or implemented to achieve the results of the project.
• Relationship Building – Develops positive relationships by demonstrating respect for others’ perspectives and attention to their needs; shows understanding, approachability, tact to others; develops and maintains effective relationships with others; relates well to people from varied backgrounds and different situations.
• Self-starter capable of working independently.
• Ability to thrive in a fast-paced, high-pressure environment.
• Ideal candidate is entrepreneurial and driven by a new challenge.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this Job, the employee is:

• Regularly required to work within an office environment.

Working Conditions

• Office environment
• Parts warehouse

Hours of Work

• The standard work hours for this position are typically Monday through Friday, 8:00 AM to 5:00 PM. However, flexibility may be required based on business needs or project deadlines.

WHY THIS IS A GREAT SUMMER JOB

• Competitive pay for summer work

• Safety-conscious work environment

• Gain hands-on experience in a real business environment

• Build teamwork and problem-solving skills

• Opportunity to return during future breaks or explore long-term careers

Hobart Service is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

ITW and Hobart Service are committed to providing a healthy and safe environment for all employees. To demonstrate this commitment, Hobart Service is tobacco-free (including e-cigarettes) on campuses and within company vehicles and maintains a drug-free workplace.

If you are a qualified individual with a disability and are unable or limited in your ability to use or access the online application system process due to your disability, please contact Human Resources at service.hr@hobartservice.com to request assistance. No other requests will be acknowledged.

Compensation Information:

N/A

ITW is an equal opportunity employer. We value our colleagues’ unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential.

As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship.

All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws.