Who We Are
Healthfuse is a financial services and technology company that serves hospitals and health systems nationwide.
We help healthcare executives protect and strengthen their bottom-line so they can focus on creating healthier
patient communities. We do this by helping them better source and manage their vendors, and revenue cycle
strategy, to reduce cost, improve performance, enhance transparency, and correct issues.
What You’ll Love About Working at Healthfuse
- Future 50 Wisconsin growth company
- Mission-driven and strong company culture that strives to positively impact our employees, clients, company, industry, and community
- Fast-paced, innovative, ever-learning, and adapting organization
- Multiple professional development and advancement opportunities
- Interact with c-suite executives – within Healthfuse and hospitals nationally
- High-growth and recession-proof industry
- Disruptive solution provider driving improvement in the healthcare market
- Great benefits; competitive salary and bonus, medical, dental, vision, and 401k with company match, generous paid time off, and flex-time schedules
Reporting directly to the CFO and working under the supervision of the HR & Recruiting Manager, the HR & Administrative Associate is an execution‑focused role responsible for keeping core people and administrative operations running smoothly day- to-day. This position supports HR administration, recruiting coordination and scheduling, onboarding processes, and general internal operations.
As Healthfuse continues to grow and hiring volume increases, this role plays an important part in ensuring employee documentation is accurate, onboarding experiences are well‑coordinated, and internal workflows are organized, timely, and dependable. The HR & Administrative Associate works closely with HR, leaders, and employees across the company, helping ensure a positive and well‑organized internal experience.
This is a hands‑on, support‑oriented role suited for someone who takes pride in organization, follow‑through, and internal service. Success in this position comes from reliability, attention to detail, and strong execution, making it an ideal opportunity for someone who enjoys being a behind‑the‑scenes force in a growing organization.
Core Responsibilities
HR Operations Administration
- Support onboarding/offboarding processes: including documentation, checklists, and coordination
- Maintain HRIS data accuracy and employee records
- Support benefits administration tasks, including enrollment changes and documentation tracking
- Maintain personnel files, required administrative documentation, and policy acknowledgements
Recruitment & Hiring Support
- Provide administrative and coordination support for recruiting activities during periods of growth
- Assist with maintaining recruiting pipelines, trackers, and supporting documentation
- Support onboarding logistics and documentation for new hires as hiring volume increases
Scheduling & Administrative Support
- Provide scheduling and calendar coordination support as needed
- Coordinate meeting logistics, internal follow‑ups, and basic document preparation
- Support internal communications and ad hoc administrative requests
Office Management
- Coordinate vendors, supplies, and facilities‑related needs
- Maintain organized office systems and internal administrative processes
Process & Documentation Support
- Help maintain HR and administrative procedures and documentation
- Assist with recordkeeping, file organization, and periodic documentation checks
- Identify missing documentation or process gaps and escalate appropriately
Required Qualifications
- High ethical standards and discretion with confidential employee information
- Strong attention to detail, organization, and ability to multitask across priorities
- Strong written and verbal communication skills
- Ability to manage scheduling, documentation, and follow-up in a professional and timely manner
- Comfort working in a hands-on, support-oriented role with changing priorities
Desired Qualifications
- 1+ years of experience in HR administration, office administration, operations support, or related roles
- Experience supporting onboarding, employee records, HRIS updates, or benefits administration
- Experience with scheduling, office coordination, and internal administrative support
- Proficiency in Microsoft Office, including Excel, Word, and Outlook
- Ability to work independently while collaborating effectively across teams
- Ability to work independently while also collaborating effectively across teams
Compensation & Benefits
The base salary range for this role is $45,000–$60,000, with the final offer based on experience, skills, and alignment with the role’s responsibilities.
Healthfuse offers a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) with company match, paid time off, Volunteer Time Off (VTO), participation in our Employee Share Program, and eligibility for bonus opportunities. We’re committed to supporting our employees’ well-being, growth, and long-term success.