EXPERIENCED FIRM ADMINISTRATOR TO OVERSEE DAY-TO-DAY ADMINISTRATIVE AND MANAGEMENT FUNCTIONS OF THE FIRM. On-site M-F in Houston TX.
Provide strategic guidance and leadership to Managing Partners on operational matters, leveraging deep expertise in law firm management.
Oversee all aspects of HR management, including recruitment, onboarding, payroll and benefits administration, performance evaluations, and departures, ensuring alignment with the firm’s values and objectives.
Manage recruiting and interviewing efforts for paralegal and professional staff.
Manage and oversee administrative staff, including paralegals, legal assistants, receptionists, and seasonal staff.
Oversee full-cycle benefits administration, serving as the primary liaison with benefits brokers to manage enrollments, renewals, compliance, and employee support.
Take ownership of office operations, ensuring seamless day-to-day functioning and optimizing processes to enhance efficiency and productivity.
Build and maintain office culture and morale.
Work with the Managing Partners and practice group leaders on attorney and staff team changes.
Manage utilization of office space, including office layout planning and office moves.
Lead IT management efforts, collaborating with external providers to implement innovative solutions and technology-driven initiatives.
Drive strategic projects and initiatives in partnership with firm leaders, facilitating cross-functional collaboration and alignment.
Oversee additional roles such as IT personnel and legal support staff, fostering a cohesive and high-performing team environment.
Contribute to firm marketing and business development efforts, leveraging expertise in project-based marketing strategies to enhance the firm’s visibility and market positioning.
Identify and implement opportunities for process and office management improvements.
Plan office events throughout the year to foster office morale and integration, including holiday parties, quarterly social gatherings, and staff appreciation events.
Work with the Finance team to manage the administrative budget.
Ensure implementation of decisions made by Managing Partners.
Drive the strategic and tactical planning process, and work with the Managing Partner to develop and operate the firm for the future.
Required Skills
Bachelor’s degree (minimum).
10+ years of relevant experience in business management and administration in a professional services environment, with comparable law firm management.
Strong understanding of HR best practices and proven experience in HR management within a legal setting.
Demonstrated leadership and management skills, with a track record of driving results and fostering a positive organizational culture.
Ability to organize and prioritize numerous tasks and complete them under time restraints.
Interpersonal skills necessary to communicate with employees and partners at all levels with courtesy and tact.
Strong analytical skills.
Desired Skills
Certifications such as CPA, MBA, CLM or HRIS-related certifications preferred, demonstrating a commitment to ongoing professional development.
Proficiency in project management with a focus on driving successful outcomes in all (project) phases and managing complex initiatives.
Experience in IT oversight and management, with a demonstrated ability to leverage technology to enhance operational efficiency.
Marketing skills with a focus on project-based initiatives, contributing to the firm’s growth and market expansion efforts.
Experience with month end financial close, meaningful reporting, and familiarity with ABA Litigation Code Sets for legal billing.
Proficiency with legal billing and document management systems preferably Prolaw and Net Documents.