Facilities Coordinator 3

The Facilities Coordinator will provide comprehensive support to the Workplace Experience team with operational activities in maintenance and operations, vendor oversight, equipment and supplies, and occupancy services. You will proactively develop and maintain client relationships, ensuring that expected service levels are achieved.

Responsibilities

• Actively support an environment of teamwork, cooperation, performance excellence, and personal success.
• Conduct daily walkthroughs to maintain a clean, organized, and fully functional office environment while identifying maintenance, repair, cleaning, and equipment needs.
• Execute work orders, preventative maintenance, and service requests with minimal client disruption and in a timely manner, ensuring KPI compliance and excellent customer service.
• Maintain preventive maintenance visibility by proactively inspecting critical areas and servicing appliances.
• Identify opportunities for improved operation and service excellence, making recommendations for conducting site inspections and assessments to ensure all building procedures and performance measures are maintained and provide a safe workplace.
• Perform minor maintenance tasks including light touch-up painting, light bulb replacement, and basic repairs and installs.
• Schedule and manage repairs and maintenance, minor works, and other work requests, tracking to completion when they cannot be performed in-house.
• Coordinate vendors, facilities staff, and service providers across all building systems including plumbing, electrical, HVAC, and general contracting to ensure seamless facility operations and minimal disruption.
• Assist with furniture moves, cube reconfigurations, and general moves as required.
• Provide coordination and support for events and meetings as required, including arranging tables, décor, audio/visual equipment, and temperature adjustments.
• Update and maintain accurate records and official documentation for the site/s, including web pages and other activities to support operations, including but not limited to moves/re-configurations, events, reception, and building operations.
• Maintain and propose emergency response plans, including evacuation, implementation of after-hours emergency response, and environmental health and safety.
• Comply with all requirements of the client contract and meet or exceed Key Performance Indicators.
• Deliver an exceptional quality of service as reflected by client feedback.
• Coordinate site operations in accordance with all agreed policies, procedures, and contract scope.

• Prior experience in facilities, property management, hospitality, or related fields.
• Ability to lift up to 50 lbs and move furniture as needed.
• Knowledge of local occupational health and safety requirements, critical facilities, and vendor management for specialized services.
• Understanding basic technical aspects of property, such as computer room air-conditioning, chiller system, fire protection system, and mechanical & electrical system.
• Proficiency in a range of information technology tools and platforms.
• Excellent communication, organization, and problem-solving skills.
• Ability to work independently with little supervision and effectively deal with stressful situations.
• Self-motivated, confident, energetic, and flexible.

• Customer service skills.
• Experience in facilities maintenance and vendor management.
• Office management and white glove service.
• Proficiency in work orders and Microsoft Office.

The position is based in Austin, TX, with a work schedule from Monday to Friday, 8 AM to 5 PM. The role involves both administrative and physical tasks, requiring the ability to lift and move furniture. The work environment is dynamic, promoting teamwork, cooperation, and performance excellence.

Job Type & Location

This is a Contract position based out of Austin, TX.

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Austin,TX.

This position is anticipated to close on Apr 10, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.