Location: Topeka, KS
Industry: Financial Services / Investment Management
Compensation: $90,000 - $130,000 DOE
About the Opportunity
We are conducting a confidential search on behalf of a highly respected and growing investment organization seeking a Senior Executive Assistant (Senior Associate or Director level) to support a senior executive within its investment division.
This is a high-visibility, high-impact role supporting a key leader within the business. The position offers the opportunity to operate as a true partner—providing both executive support and strategic coordination across initiatives.
The Role
This individual will serve as a trusted right hand to a senior executive, delivering white-glove, high-touch support across all aspects of daily operations, communication, and workflow management.
This is more than a traditional administrative role—this person will play a key role in keeping priorities aligned, driving organization, and enabling executive efficiency.
Key Responsibilities
Executive Support
- Manage complex and dynamic calendars across multiple priorities
- Coordinate internal and external meetings, ensuring seamless scheduling and logistics
- Anticipate needs and proactively manage competing demands
Strategic & Operational Support
- Assist with coordination and tracking of key initiatives and projects
- Provide organizational support across business priorities and workflows
- Act as a liaison between the executive and internal/external stakeholders
Communication & Documentation
- Draft, review, and manage professional correspondence on behalf of the executive
- Prepare materials, summaries, and follow-ups for meetings and key discussions
- Ensure clear and timely communication across all touchpoints
High-Touch Partnership
- Provide responsive, detail-oriented support with a strong sense of urgency and discretion
- Maintain a high level of professionalism, confidentiality, and executive presence
- Operate with a “white-glove” service mindset, supporting both routine and ad hoc needs
Ideal Candidate Profile
We are seeking a polished, corporate professional who thrives in a fast-paced, high-expectation environment and is comfortable supporting senior leadership.
Required Experience
- 6–10+ years of experience supporting senior executives
- Background in a corporate, white-collar environment (financial services strongly preferred)
- Proven ability to manage complex calendars, priorities, and executive workflows
Key Qualifications
- Strong organizational and time management skills
- Exceptional written and verbal communication
- High level of discretion and professionalism
- Ability to operate with urgency, ownership, and attention to detail
- Comfortable working in an onsite, high-touch environment
Preferred
- Experience within financial services, investment firms, or related industries
- Exposure to supporting senior leaders in high-performance environments
- Ability to quickly ramp up and operate independently
What Success Looks Like
- Seamless management of executive priorities and schedule
- Proactive communication and organization across initiatives
- High level of trust and partnership with executive leadership
- Ability to operate independently while maintaining precision and professionalism
Compensation & Benefits
- Base Salary: $90K – $130K
- Bonus: Discretionary annual bonus
- PTO: 20–25 days depending on level
- 401K: 5% match
- Health Coverage: Comprehensive benefits package
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements
