The Executive Assistant serves as a key partner to the CEO, managing the executive office’s operations, board communications, and high-level engagements. This position ensures the CEO can focus on organizational leadership, strategic growth, and community impact. The Executive Assistant will act as a liaison with board members, staff, volunteers, donors, and community partners, representing the organization with professionalism and tact.
Key Responsibilities:
- Manage the CEO’s calendar, scheduling, travel arrangements, and meeting logistics with a high degree of discretion.
- Draft, edit, and proof executive-level communications, reports, and presentations for internal and external stakeholders.
- Prepare and maintain confidential documents, board materials, and strategic reports.
- Anticipate the CEO’s needs and proactively ensure priorities and deadlines are met.
- Coordinate Executive Board and committee meetings, including agenda preparation, material distribution, and accurate documentation of minutes.
- Support CEO in donor communications, stewardship, and engagement initiatives.
- Represent the CEO and organization with professionalism in interactions with donors, partners, and stakeholders.
- Organize and maintain executive filing systems and confidential records.
- Support special projects, strategic initiatives, and high-profile events as directed by the CEO.
Qualifications:
- Bachelor’s degree or equivalent experience
- Minimum 5–7 years of executive-level administrative experience, preferably supporting a CEO or senior executive.
- Exceptional organizational, communication, and time-management skills.
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Teams, Zoom).
- Proven ability to handle sensitive and confidential information with discretion.
- Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
Preferred Attributes:
- Experience supporting a board of directors or executive leadership team.
- Familiarity with Scouting or youth-serving nonprofit organizations.
- Skilled in donor relations, event coordination, or fundraising support.
- Proactive, professional, and highly collaborative, with the ability to anticipate executive needs.
Why Join Us:
- Opportunity to support the CEO of a mission-driven organization impacting youth leadership and development.
- Competitive salary commensurate with experience.
- Comprehensive benefits package including medical, dental, vision, retirement, and paid time off.
To Apply:
Submit your résumé and cover letter highlighting relevant experience to Tammy.Washington@scouting.org
