One of our major cosmetics clients is currently seeking:
Job Title: Temporary Administrative Assistant (COO Support)
Location: Moonachie, NJ (On-site, 5 days/week)
Schedule: Monday–Friday, 8:00 AM – 4:00 PM
Duration: 4–8 weeks (temporary assignment)
Company Overview:
We are a fast-paced cosmetics company focused on innovation, quality, and delivering exceptional products to our customers. We are seeking a highly organized and proactive Temporary Administrative Assistant to support our Chief Operating Officer (COO) during a busy operational period.
Position Summary:
The Temporary Administrative Assistant will provide direct support to the COO, ensuring smooth day-to-day operations and efficient coordination of administrative tasks. This role requires strong attention to detail, discretion, and the ability to manage multiple priorities in a dynamic environment.
Key Responsibilities:
- Provide daily administrative support to the COO
- Manage calendars, schedule meetings, and coordinate appointments
- Prepare and organize documents, reports, and presentations
- Handle correspondence, including emails and phone calls, on behalf of the COO
- Assist with internal communication and coordination across departments
- Maintain organized filing systems (digital and physical)
- Coordinate travel arrangements and logistics, if needed
- Support special projects and operational initiatives as assigned
- Perform general office duties such as ordering supplies and maintaining office organization
Qualifications:
- Previous administrative or executive assistant experience preferred
- Strong organizational and time management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Ability to handle confidential information with discretion
- Detail-oriented with the ability to multitask and prioritize effectively
- Professional demeanor and strong work ethic
Additional Requirements:
- Must be available to work on-site in Moonachie, NJ, Monday through Friday
- Ability to commit to the full duration of the assignment (4–8 weeks)
Employment Type: Temporary (Full-Time, Short-Term Assignment)
