Executive Assistant | San Francisco, CA | Private Equity | Hours: 8:00 AM – 6:00 PM PT | Onsite Role
A leading global investment management firm with a long-standing track record of consistent performance is seeking a highly experienced Executive Assistant to support its Private Equity and Portfolio Operations team. This is a fast-paced, high-expectation environment supporting senior investment professionals across multiple time zones and portfolio companies. This role requires a proactive, detail-oriented EA who thrives in a demanding, high-performance setting and is comfortable managing complex logistics, shifting priorities, and a high volume of internal and external coordination. The ideal candidate is polished, highly organized, and capable of operating with discretion and sound judgment at all times.
What You’ll Do
- Provide high-level administrative support to Private Equity Associates and the broader Portfolio Operations team
- Manage complex, high-volume calendars across multiple time zones, including coordination with internal teams and external portfolio companies
- Schedule meetings, secure conference rooms, and coordinate all logistics including catering, materials, and meeting preparation
- Proactively manage executive priorities to ensure time is optimized during travel and in-office days
- Attend meetings as needed, take detailed notes, and track action items and follow-ups
- Coordinate seamless domestic and international travel, including itineraries, flights, hotels, transportation, and seating arrangements
- Manage expense reporting, reconciliation, and timely monthly submissions
- Support event planning and execution, including team offsites, internal events, and portfolio-related gatherings
- Provide backup coverage for other administrative team members as needed
- Assist with ad hoc projects and urgent requests, including occasional after-hours or weekend support
What We’re Looking For
- 5–7+ years of executive assistant experience, ideally within private equity, investment management, or similarly fast-paced environments
- Bachelor’s degree required
- Exceptional attention to detail and strong organizational skills
- Proven ability to manage multiple senior stakeholders with professionalism and discretion
- Strong interpersonal and communication skills when interacting with investors, executives, and portfolio company leaders
- Ability to prioritize effectively in a high-pressure, constantly shifting environment
- Demonstrated ability to handle confidential and time-sensitive information with sound judgment
- Strong team player with a proactive, self-starting mindset
- Comfortable working extended hours and supporting urgent needs when required
- Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Able to make independent, well-informed decisions based on experience and role knowledge
Compensation
$110K - $120K, Depending on experience.
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