EXECUTIVE ASSISTANT TO MANAGING PARTNER
ABOUT THE ROLE
We are seeking a highly proactive Executive Assistant to support a fast paced law firm executive. This is not a traditional administrative role. The ideal candidate is exceptionally organized, resourceful, detail oriented, and capable of independently driving projects to completion with minimal supervision.
The successful candidate must anticipate needs, identify problems before they become issues, and consistently execute at a high level. We are looking for someone who takes ownership, follows through, and thrives in an environment where priorities move quickly.
KEY RESPONSIBILITIES
Executive Support
Manage executive calendar, travel, meetings, and scheduling.
Prepare agendas, briefing materials, and meeting follow up items.
Track action items and ensure deadlines are met.
Monitor emails and proactively flag important issues requiring attention.
Project Management
Coordinate conferences, speaking engagements, industry events, and client meetings.
Manage event logistics, registrations, itineraries, reservations, and follow up.
Track ongoing projects and provide regular status updates.
Identify bottlenecks and independently propose solutions.
Operational Support
Ensure materials, presentations, and supporting documents are prepared in advance of meetings.
Monitor ongoing initiatives and follow through until completion.
Coordinate with vendors, consultants, clients, and internal team members.
Create and maintain systems, checklists, and workflows to improve efficiency.
Communication & Follow Through
Serve as a liaison between executives and staff.
Ensure instructions are clearly communicated and executed.
Follow up persistently on outstanding tasks.
Escalate issues early rather than waiting for deadlines to pass.
IDEAL CANDIDATE
You are likely a strong fit if:
You naturally anticipate what needs to happen next.
You rarely need to be reminded to complete tasks.
You take initiative rather than waiting for direction.
You are comfortable solving problems independently.
You can manage multiple projects simultaneously without losing attention to detail.
You communicate clearly and professionally.
You enjoy bringing order to fast moving environments.
You are highly accountable and take ownership of outcomes.
EXAMPLES OF SUCCESS IN THIS ROLE
Before a meeting, you have already reviewed the agenda, gathered supporting materials, identified missing information, and prepared the executive.
When a process breaks, you investigate the issue, identify the root cause, and recommend a solution.
When delegated a task, you own it through completion rather than waiting for repeated follow up.
You proactively communicate updates and next steps without being asked.
REQUIREMENTS
3+ years of executive assistant, chief of staff, operations, project management, or similar experience.
Exceptional organizational and communication skills.
Strong proficiency in Microsoft Office, Outlook, Teams, and cloud based software.
Ability to handle confidential information with discretion.
Experience supporting senior executives in a fast paced environment preferred.
This position is ideal for someone who takes pride in being the person who makes things happen.