Company Overview
Capital Protection Group (CPG) is a California-based private security firm providing professional protective services across public, commercial, residential, and special-event environments. We operate in a fast-paced, compliance-driven industry and pride ourselves on professionalism, accountability, and operational excellence.
We are seeking a highly capable Executive Assistant to provide direct, high-level support to the CEO and assist with executive operations, scheduling, and administrative coordination.
Position Summary
The Executive Assistant serves as a trusted partner to the CEO, providing high-level administrative, scheduling, and operational support. This is a permanent, full-time, in-office role requiring professionalism, discretion, adaptability, and strong independent judgment.
The ideal candidate thrives in a dynamic environment, can manage ever-changing priorities and deadlines, and anticipates executive needs before they arise. This role supports both executive efficiency and broader operational effectiveness and includes limited field-related responsibilities as needed.
Key Responsibilities
Provide direct executive support to the CEO, including daily priorities, task tracking, and operational coordination
Manage and maintain the CEO’s calendar, meetings, appointments, reminders, and frequent schedule changes
Track floating tasks, evolving deadlines, and time-sensitive assignments across multiple priorities
Proactively adjust schedules and workflows in response to changing business needs
Serve as a professional point of contact on behalf of the CEO for internal and external communications
Coordinate scheduling and logistics across leadership and administrative teams
Assist with audits, reporting, and special projects in collaboration with HR and operations
Perform occasional field-related tasks or operational errands to support business efficiency
Maintain strict confidentiality and exercise sound judgment with sensitive information
Manage multiple projects simultaneously with minimal supervision
Anticipate executive needs and proactively resolve issues before escalation
Maintain a consistent, professional in-office presence during designated business hours
Qualifications
Prior experience in an Executive Assistant, administrative, or high-level support role
Proven experience with calendar management and scheduling for leadership
Demonstrated ability to manage shifting priorities and multiple concurrent deadlines
Strong organizational, multitasking, and time-management skills
Ability to work independently with minimal supervision
Excellent written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Proficiency with Microsoft Office
Ability to work closely with executive leadership and gain working knowledge of company operations
Experience in security, operations, compliance-driven, or fast-paced environments is a plus
Physical & Job Requirements (California-Compliant)
Ability to sit for extended periods while performing administrative and computer-based work
Ability to safely operate a motor vehicle for business-related purposes
Valid California driver’s license and acceptable driving record required
Ability to occasionally travel between office, field locations, and client sites
Ability to meet eligibility requirements to obtain and maintain a California BSIS Guard Card
(Training and registration required; assistance may be provided)
Reasonable accommodations will be provided in accordance with the California Fair Employment and Housing Act (FEHA) and applicable state and federal laws
Additional Information
Work Location: On-site, Sacramento, CA (with occasional field responsibilities)
Employment Type: Permanent, full-time
Classification: Non-exempt or exempt, to be determined based on duties and California wage/hour requirements
Equal Opportunity Employer: Capital Protection Group complies with all applicable California labor laws, including pay transparency, anti-discrimination, and workplace accommodation requirements