Executive Assistant & Operations Coordinator

Executive Assistant & Operations Coordinator

Location: Tysons, VA (On-Site)

Company: Apex Energy Technology

Salary: $50,000 – $70,000 per year

About Apex Energy Technology

Apex Energy Technology is focused on supporting large-scale computing and data center operations through strategic energy sourcing, infrastructure development, and operational management. We work at the intersection of energy, technology, and digital infrastructure, helping power modern computing environments.

Position Overview

Apex Energy Technology is seeking a highly organized, proactive, and detail-oriented Executive Assistant & Operations Coordinator to support senior leadership and assist with day-to-day business operations. This role offers exposure to executive decision-making, project coordination, business operations, and strategic initiatives within a growing company.

The ideal candidate is professional, resourceful, adaptable, and comfortable managing multiple priorities in a fast-paced environment.

Who Should Apply

We welcome applications from recent graduates and individuals with up to 2 years of professional experience. This role offers a unique opportunity to gain exposure to executive leadership, business operations, project management, and the energy and technology sectors. Candidates who are eager to learn, highly organized, and motivated to grow professionally are encouraged to apply.

Responsibilities

• Manage executive calendars, meetings, travel arrangements, and correspondence
• Coordinate with vendors, service providers, landlords, and external partners
• Assist with contract administration, document preparation, and record management
• Conduct research and prepare reports related to energy, technology, and business operations
• Support office administration and daily operational activities
• Track project deadlines and follow up on action items
• Prepare presentations, meeting materials, and executive summaries
• Maintain organized company records and documentation
• Assist with special projects and business development initiatives
• Provide general administrative and operational support to company leadership

Qualifications

• Bachelor's degree 
• Professional fluency in both English and Mandarin Chinese 
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently and manage multiple priorities
• Strong attention to detail and problem-solving abilities
• Authorized to work in the United States

Preferred Qualifications

• Prior experience supporting executives, managers, or business leaders
• Experience with operations, project coordination, or office management
• Interest in technology, energy, data centers, or infrastructure industries
• Experience reviewing contracts or coordinating vendors is a plus

Training & Travel Requirements

The selected candidate will participate in a comprehensive three-month onboarding and training program to develop a strong understanding of company operations, project coordination, and industry-specific knowledge related to energy and data center infrastructure. This role requires occasional domestic and international travel to support business operations, training, meetings, and special projects. Flexibility and willingness to travel are important for success in this position.

Compensation

• Salary: $50,000 – $70,000 per year, based on experience and qualifications

How to Apply

Please submit your resume and a brief introduction to [email protected] with the subject line: Executive Assistant & Operations Coordinator Application – [Your Name]

We look forward to hearing from you.