Executive Assistant

Looking for a highly organized, proactive, and detail-oriented Executive Assistant to support Head of Operations for Confidential client in beauty and lifestyle space. This role is ideal for someone who thrives in a dynamic entrepreneurial environment, enjoys wearing multiple hats, and can seamlessly balance executive support, operational coordination, and event logistics.

Responsibilities

Executive & Administrative Support

• Manage complex calendars, scheduling, and meeting coordination for the Head of Operations
• Coordinate travel arrangements, itineraries, and expense reporting
• Prepare presentations, reports, documents, and internal communications
• Track action items and help manage priorities across departments
• Serve as a point of contact between leadership, vendors, and internal teams
• Assist with general office management and operational support as needed

Shopify & E-Commerce Support

• Assist with administrative tasks related to Shopify operations
• Support product launches, inventory updates, and website maintenance coordination
• Help organize product data, promotions, and reporting
• Coordinate with marketing, fulfillment, and customer service teams to ensure smooth execution
• Monitor order issues and assist with operational follow-up when needed

Event Coordination

• Support planning and execution of company events, pop-ups, trade shows, photoshoots, and brand activations
• Coordinate vendor communications, timelines, logistics, and materials
• Assist with travel and accommodations for events
• Help manage event budgets, invoices, and schedules
• Provide on-site support during events when necessary

Qualifications

• 1+ years of experience in an Executive Assistant, Operations Coordinator, or Administrative role
• Experience supporting senior leadership preferred
• Familiarity with Shopify or e-commerce platforms strongly preferred
• Exceptional organizational and multitasking skills
• Strong written and verbal communication skills
• Proficiency in Google Workspace, Microsoft Office, and project management tools
• Ability to work independently, anticipate needs, and problem-solve proactively
• Comfortable in a fast-moving startup or growing brand environment
• Interest in beauty, wellness, or consumer products is a plus