Administrative Assistant

For what you're trying to hire, I'd actually lower the qualifications and focus on attitude, organization, and reliability. Otherwise you'll attract executive assistants expecting a C-suite environment and salary range.

Assistant to the Chief-of-Staff

Location: Grand Prairie, TX

Position Type: Full-Time

This is a full-time, in-office position.

About the Role

Mallard Group is looking for an organized, dependable, and proactive Assistant to the Chief-of-Staff.

This role is perfect for someone who enjoys variety, likes helping others stay organized, and takes pride in making sure things get done. You'll work closely with the Chief-of-Staff and assist with a wide range of projects, tasks, and day-to-day responsibilities that help keep the business running smoothly.

No two days will look exactly the same. One day you may be scheduling meetings, organizing company files, or placing supply orders. Another day you may be helping coordinate an event, researching a vendor, following up on project updates, or assisting with special assignments.

If you enjoy learning new things, staying organized, and being part of a team, this could be a great opportunity for you.

Responsibilities

• Provide administrative support to the Chief-of-Staff
• Coordinate meetings, schedules, and travel arrangements
• Track action items and follow up on outstanding tasks
• Assist with company events, meetings, and employee activities
• Order office supplies and coordinate vendor services
• Prepare documents, spreadsheets, presentations, and reports
• Maintain organized digital and physical filing systems
• Communicate with employees, customers, vendors, and business partners
• Assist with special projects and company initiatives
• Conduct internet research and gather information as requested
• Help keep projects and priorities organized
• Perform other administrative and operational duties as assigned

Qualifications

• High school diploma required; some college preferred
• 1–3 years of administrative, office, customer service, or coordinator experience preferred
• Strong computer skills, including Microsoft Outlook, Word, Excel, and Teams
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and priorities
• Positive attitude and willingness to learn
• Professional, dependable, and trustworthy

We're looking for someone who:

• Enjoys helping others
• Takes initiative without being asked
• Follows through on commitments
• Can stay organized in a fast-paced environment
• Is comfortable handling a variety of responsibilities
• Is resourceful and willing to figure things out
• Has a strong work ethic and a positive attitude

Why Join Mallard Group?

This position offers the opportunity to learn many aspects of business operations while working directly with company leadership. You'll gain experience across a variety of projects and responsibilities, making it an excellent role for someone looking to grow professionally and build a long-term career.

Compensation: Based on experience.