Executive Assistant & Office Operations Coordinator

We are seeking a highly organized, people-focused Executive Assistant & Office Operations Coordinator who is fluent in English and Spanish. This role supports executive leadership, serves as a first point of contact for employees, and ensures smooth day-to-day office operations. The ideal candidate is approachable, discreet, and knows when to escalate matters appropriately.

Key Responsibilities

Employee Support & HR Liaison (Non-Payroll)

• Serve as a first point of contact for employee questions in English and Spanish
• Translate conversations and communications as needed
• Assist with general HR inquiries and route sensitive issues to HR leadership
• Schedule HR meetings and support internal people processes
• Maintain strict confidentiality and professionalism
• (This role does not process payroll, set policy, or make disciplinary decisions.)

Executive Support

• Provide administrative support to multiple executives
• Assist with scheduling, coordination, and follow-ups
• Support leadership with special projects and ad-hoc requests

Office Operations

• Manage office supplies, paper goods, and common-area needs
• Maintain conference room setup, cleanliness, and readiness
• Coordinate with vendors and service providers as needed
• Ensure shared spaces remain organized and professional

Qualifications

• Fluent in English and Spanish (spoken and written)
• Experience as an Executive Assistant, Office Manager, or similar role
• Strong organizational and communication skills
• High level of discretion and emotional intelligence
• Comfortable supporting both employees and executives

What We’re Looking For

• Approachable, calm, and reliable presence
• Strong judgment and follow-through
• Ability to manage multiple priorities in a fast-paced environment