Position Title: Executive Administrative Assistant / Office Manager
Reports to: President & General Manager
Company Background:
CNSide Diagnostics is a subsidiary of Plus Therapeutics, Inc. that develops and commercializes proprietary clinical diagnostic laboratory tests, such as CNSide, designed to identify tumor cells that have metastasized to the central nervous system in patients with carcinomas and melanomas. The CNSide Cerebrospinal Fluid Assay Platform enables quantitative analysis and molecular characterization of tumor cells and circulating tumor DNA in cerebrospinal fluid, informing and improving the clinical management of patients. The Company is in the early stages of commercializing CNSide in the U.S.
Role:
This position is responsible for providing high-level administrative, operational, and organizational support to the executive leadership team while ensuring the smooth, efficient, and professional functioning of our Houston office.
This individual will sit at the front desk of our new Houston location and serve as the face of the organization, creating a welcoming and professional first impression for employees, guests, and partners. In addition to executive support, this role will act as Front Desk Manager and Office Manager, partnering closely with Facilities to oversee day-to-day office operations.
Responsibilities:
- Provide high-level executive administrative support, including complex calendar management, travel coordination, expense reporting, and preparation of meeting materials
- Serve as the primary front desk representative at the Houston office, greeting visitors and ensuring a professional, welcoming environment
- Manage incoming calls, mail, deliveries, and package distribution
- Partner with Facilities and building management on shipping, receiving, and operational needs
- Coordinate building access, including badge creation, visitor registration, and access tracking
- Oversee daily office operations, ensuring the space remains organized, functional, and professional
- Manage vendor relationships for office services, supplies, equipment, and facilities support
- Maintain inventory of office supplies and pantry items; stock and replenish snacks and beverages
- Coordinate conference room scheduling and onsite meeting logistics
- Support employee onboarding and offboarding logistics, including workspace setup and access coordination
- Assist with HR administrative processes and help with onboarding new hires
- Support Finance with invoice processing, subscription tracking, expense reporting, and vendor payments
- Plan and coordinate company events, leadership meetings, off-sites, and team-building activities
- Prepare presentations, reports, and briefing documents for executive and board meetings
- Utilize AI and productivity tools to improve administrative efficiency and workflow
- Identify and implement process improvements to enhance office operations and executive support
Qualifications:
- Bachelor’s degree preferred but not required; equivalent experience considered
- Minimum of 8 years of administrative, office management, or executive support experience, preferably in biotech, diagnostics, therapeutics, or a high-growth startup environment
Requirements:
- Experience serving as a front desk or office lead in a professional office setting is preferred
- Demonstrated proficiency using AI-powered productivity tools, including AI assistants, meeting transcription platforms, automated document creation, and workflow optimization solutions
- Strong organizational skills with the ability to manage multiple priorities and deadlines
- Excellent written and verbal communication skills with meticulous attention to detail
- Experience supporting senior-level executives and handling confidential information with discretion
- Proficiency with Microsoft 365, Microsoft Teams, Zoom, and common administrative platforms
- Ability to work independently and collaboratively, demonstrating sound judgment and problem-solving skills
- Experience coordinating HR, IT, finance, facilities, or operations tasks preferred
- Professional, adaptable, resourceful, and service-oriented
Plus Therapeutics, Inc. is an Equal Employment Opportunity/Affirmative Action Employer - Minority/Female/Disability/Veteran. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, or any other characteristic protected by federal, state, or local law.
