Job Title: Executive Assistant/Office Manager
Reports to: Managing Partner
Location: Onsite- Greenwich, CT
Status: Full-time
About the Company:
Factory LLC is a private equity firm that makes control investments in the North American packaged food and beverage sector. The firm partners closely with management teams to drive long-term value creation through disciplined capital allocation and operational oversight.
Role Overview:
The Executive Assistant/Office Manager will provide high-level administrative and operational support to the Factory LLC investment team. This role is critical to the day-to-day functioning of the portfolio and requires exceptional organization, discretion, and attention to detail. The ideal candidate is proactive, service-oriented, and comfortable owning office operations while supporting financial and administrative activities in a fast-paced investment environment.
Key Responsibilities:
- Provide comprehensive administrative support to the Partners, including calendar management and meeting coordination.
- Organize key annual investor meeting, managing venue arrangements, material, catering and onsite logistics.
- Manage office operations, including ordering office supplies and maintaining common areas.
- Serve as the primary point of contact for vendors, building management, and service providers.
- Assist with basic bookkeeping tasks, including invoice processing and record maintenance.
- Prepare and process expense reports, track reimbursements, and ensure timely submission.
- Support bank-related activities, including initiating and tracking bank wires.
- Assist with capital call administration, including preparation, tracking, and documentation support.
- Plan and support internal and external meetings, including preparation of presentation materials.
- Coordinate travel arrangements, including flights, hotels, ground transportation, and itineraries.
- Support ad hoc projects and special initiatives as assigned.
Qualifications:
- Minimum 3 years of administrative or office management experience, preferably within private equity, finance, professional services, or a fast-paced corporate environment.
- Experience with bookkeeping, expense management, and financial administration highly preferred.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with expense and accounting systems a plus.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple priorities and deadlines simultaneously.
- High level of discretion and professionalism.
- Comfortable working independently and as part of a small, collaborative team with a strong sense of ownership.
- Flexible and adaptable to changing priorities in an environment that values urgency, responsiveness, and sound judgment.
