Executive Assistant

THE CLIENT

Our client is a global investment firm with a strong international presence and an active platform across private markets. They operate in a fast‑paced, high‑performance environment and place significant value on partnership, execution, and discretion. Executive Assistants are viewed as trusted partners to senior leadership and critical members of the firm.

THE ROLE

The firm is hiring an Executive Assistant to support a Partner and team within Investor Relations. This is a very fast‑paced role supporting a heavily external‑facing function, with significant responsibility around investor roadshows, meetings, and ongoing relationship management.

This role is ideal for an EA who thrives under pressure, enjoys full ownership of their desk, and can execute seamlessly during periods of intense investor activity. The environment is dynamic, priorities move quickly, and attention to detail is essential.

Responsibilities include:

• Heavy coordination of investor roadshows and related logistics
• Managing frequent, often back‑to‑back domestic travel
• Coordinating complex calendars and meetings across multiple stakeholders
• Preparing detailed itineraries, schedules, and meeting materials
• Acting as a proactive, dependable support partner as priorities shift
• Responding quickly to time‑sensitive requests in a fast‑moving environment
• Handling expenses and additional administrative support as needed

THE CANDIDATE

The ideal candidate is highly organized, proactive, and comfortable operating in an intense, high‑expectations environment.

They bring:

• Exceptional attention to detail and strong follow‑through
• Comfort supporting externally facing professionals at a very fast pace
• A calm, solutions‑oriented mindset with the ability to pivot quickly
• Strong communication skills, polish, and sound judgment
• A strong sense of ownership and reliability

QUALIFICATIONS

• Demonstrated experience coordinating Investor Relations roadshows required
• Prior experience supporting Investor Relations or finance teams
• At least 5 years of experience as an Executive Assistant
• Strong judgment, discretion, and ownership mentality
• Proven ability to manage competing priorities under pressure

THE COMP / WORK SCHEDULE / BENEFITS

• Base salary: $115,000–$125,000, dependent on experience
• Target bonus: 15%
• Hybrid schedule: 4 days in‑office / 1 day remote
• Comprehensive benefits package

Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together