Job Title: Executive Assistant
Onsite/Remote: Onsite 5 days New York, NY
Description of Company:
This is a global real estate investment and asset management firm with a diversified portfolio spanning office, retail, logistics, multifamily, hospitality, and development properties.
They are seeking an Executive Assistant to support senior leaders within the Asset Management team. This role requires a proactive, highly organized professional who can manage complex calendars, coordinate across stakeholders, anticipate needs, and serve as a trusted partner to leadership. The ideal candidate is detail-oriented, resourceful, and capable of operating independently in a fast-paced environment.
Salary/Hourly Rate: $100,000-110,000
Position Overview:
Provide high-level executive and administrative support, ensuring smooth office operations and effective collaboration across teams. Manage schedules, coordinate meetings and travel, and support event planning.
Responsibilities:
- Manage and maintain executives' schedules
- Arrange meetings, conference calls, and travel accommodations
- Prepare correspondence, reports, and presentations using office software
- Greet visitors and handle information requests
- Coordinate office services, including records, finances, and personnel issues
- Support event coordination, including catering and logistics
- Conduct research and compile data for executive presentations
- File and retrieve corporate documents and reports
- Provide clerical support to other departments
- Supervise and train lower-level clerical staff
- Process payroll information and maintain records
- Review and improve workflow and reporting procedures
- Ensure compliance with Equal Employment Opportunity and data privacy standards
- Assist with additional duties as assigned
Required Experience/Skills:
- 2-4+ years of experience supporting senior executives
- Proficiency in Microsoft Office Suite, Google Workspace, and document management software
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Experience in scheduling, event coordination, and office administration
- Attention to detail and problem-solving skills
- Ability to work collaboratively with diverse teams
Preferred Experience/Skills:
- Experience with enterprise resource planning (ERP) software
- Familiarity with payroll and time accounting systems
- Prior exposure to executive-level support roles
- Supervisory experience with clerical staff
Education Requirements: