Executive Assistant/Legal Assistant

We are seeking a highly organized, proactive Executive Assistant / Legal Assistant to provide high-level executive support in a one-on-one working relationship with the President and also support our Legal team. This role serves as a critical hub for executive operations, legal coordination, and cross-functional communication, while managing complex priorities with discretion and precision.

Key Responsibilities

Executive & Administrative Support

• Manage executive calendars, scheduling, travel arrangements, and reservations with accuracy and foresight
• Serve as the primary point of contact for internal and external stakeholders related to the Office of the President
• Act as liaison to senior management teams; coordinate meetings, schedules, and follow-ups
• Oversee and support special projects as assigned
• Assist with monthly billing process

Legal & Document Support

• Perform first-level reviews of Confidential Disclosure Agreements (CDAs), Master Service Agreements (MSAs), and Statements of Work (SOWs)
• Assist with preparation of legal documents by identifying appropriate forms and formats; drafting, proofreading, and ensuring document control
• Prepare final documents and correspondence including tenant leases, purchase and sale agreements, construction documentation, and LLC documentation
• Organize and maintain a library of legal and business templates
• File and index legal correspondence and original documents within established filing systems

Qualifications & Skills:

• Associate, Bachelors or Legal degree or certificate preferred
• Proficient in Microsoft Office products
• Strong financial, analytical, and process-oriented skill set
• Working knowledge of commercial real estate principles and general financial accounting concepts is desired
• Ability to proofread, understand and edit various legal documents
• Exceptional organizational skills with the ability to manage multiple priorities and shifting deadlines
• Proven ability to work independently with minimal supervision while following management direction
• High attention to detail, accuracy, and confidentiality under pressure
• Excellent written and verbal communication skills, including presentation of information to leadership
• Strong coordination skills with experience facilitating cross-functional projects and promoting teamwork
• This position is located in our Indianapolis, however, must be able to occasionally travel to our Columbus, IN and Bloomington, IN offices at the direction of the President

What We’re Looking For

This role is ideal for a professional who thrives in a fast-paced, executive environment, enjoys managing complex legal and administrative work, and takes pride in being a trusted partner to leadership.