Executive Paralegal / Legal Assistant

Position Title: Executive Paralegal / Legal Assistant

Reporting: EVP of Legal Affairs / General Counsel

Location: Hartford, Connecticut

About Spinnaker Real Estate Partners

Spinnaker Real Estate Partners LLC, based in Connecticut, is a prominent real estate company with a rich history in urban redevelopment, construction and property management.

Throughout its history, Spinnaker Real Estate Partners has been involved in the acquisition, development, and redevelopment of over 4 million square feet of office, hotel and industrial space and thousands of multi-family units across the United States. Spinnaker's focus has been on creating vibrant, mixed-use communities that integrate residential, retail, and public spaces, often revitalizing underused urban areas.

Spinnaker Real Estate Partners continues to grow and expand its team, hiring exceptional professionals to support its development activities.

The company emphasizes responsible building practices and aims to create communities that offer a high quality of life.

Position Summary

The Executive Paralegal / Legal Assistant is responsible for supporting the General Counsel/EVP of Legal Affairs and our development and construction teams across a range of administrative, legal, corporate, transactional, and operational functions. This role is broader than that of a traditional paralegal or administrative assistant and blends document preparation, legal and business operations, and administrative coordination. You’ll work at the intersection of legal affairs, real estate and financing and internal operations—playing a critical role in keeping our legal department efficient, responsive, and organized.

Corporate Governance & Entity Management

• Coordinate annual reporting for LLCs and other entities
• Form and dissolve entities; maintain entity records
• Prepare organization charts and assist with operating agreements and consents
• Submit and track governmental filings; manage beneficial ownership documentation
• Manage Legal Entity Identifier (LEI) renewals and database tracking
• File and order documents via Secretary of State sites and service providers

Legal & Transactional Support

• Assist with preparation and revision of legal documents (purchase and sale agreements, commercial leases, service agreements, operating agreements, deeds, etc.)
• Prepare and assemble consents and certificates
• Prepare and process real estate recordation documents and conveyance tax filings (e.g., OP-236 forms)
• Manage legal correspondence and interact with outside counsel and title companies
• Monitor and manage the Legal Department’s shared inbox

Due Diligence and Closing Preparation

·        Assist in the preparation and maintenance of closing checklists for acquisitions, dispositions, and financings

·        Coordinate collection, review, and organization of due diligence materials from internal teams and third parties

·        Work closely with outside counsel to track closing deliverables, timelines, and document drafts

·        Collaborate with title companies, lenders, and consultants to ensure all requirements are met for closing

·        Prepare internal documentation packages and manage post-closing organization (recorded documents, funding memos, etc.)

·        Track key dates, signature pages, and closing logistics to support smooth transaction execution

Searches & Title Work

• Order and analyze UCC, litigation, and title searches
• Organize and archive search reports and related title documentation
• Identify and follow up on outstanding search items

Litigation & Claims Tracking

• Maintain an internal log of active litigation and legal claims
• Distribute relevant documentation and monitor response timelines

Invoice Management & Financial Support

• Process and track legal-related invoices (e.g., title services, Secretary of State, compliance vendors)
• Support invoice compilation and reimbursement tracking for legal matters
• Coordinate with internal finance team on payment and documentation status

Administrative & Operational Support

• Create and maintain legal and project filing systems (electronic and hard copy)
• Handle sensitive documents per retention protocols
• Oversee supply ordering and building/vendor coordination
• Liaise with IT support (phone, copier, software)

Shipping & Document Handling

• Prepare and track certified and overnight mail, compile and deliver closing and title packages

Qualifications

• 5+ years of experience in a legal support, paralegal, or legal operations role
• Bachelor’s Degree, Associate’s Degree or Paralegal Certificate preferred
• Proficiency with Microsoft Office (Word, Excel, Outlook); redlining, strong document formatting and proofreading skills
• Familiarity with Secretary of State websites, governmental and title searches, and entity organizational and management practices
• Organized, responsive, and able to manage multiple time-sensitive tasks
• Professional communication skills and discretion when handling confidential matters

Experience

5+ years of experience in a legal support, paralegal, or legal operations role

Prior experience supporting legal departments or at a law firm in real estate, finance, or corporate law is highly preferred