Matura Farrington is representing a highly respected, nationally recognized law firm in its search for an experienced Legal Assistant to provide comprehensive administrative and legal support to a team of attorneys in its San Francisco office. This role requires a highly organized professional who can manage multiple priorities in a fast-paced legal environment while maintaining the highest level of professionalism and confidentiality.
About the Opportunity
This firm works with a diverse range of clients including corporations, emerging companies, nonprofit organizations, government entities, and private individuals. The practice spans complex legal matters as well as issues that directly impact businesses and communities.
The firm values diverse perspectives and fosters an inclusive workplace where collaboration, innovation, and professional excellence are encouraged.
Position Overview
The Legal Secretary will provide high-level administrative and legal support to attorneys and senior partners. The ideal candidate is detail-oriented, proactive, and comfortable handling multiple priorities while supporting busy legal professionals.
Key Responsibilities
- Provide executive-level administrative and legal support to attorneys and senior partners
- Manage communications, prioritize tasks, and assist with daily workflow coordination
- Prepare new matter reports, conduct conflict checks, open files, and generate engagement letters
- Assist with client billing, including reviewing and editing proformas, preparing billing correspondence, and coordinating with accounting
- Prepare legal filings, government documentation, and closing materials as needed
- Edit, proofread, and finalize legal documents to ensure accuracy and compliance with firm standards
- Enter attorney time and assist with timekeeping management
- Coordinate meetings, conference rooms, catering, and scheduling for attorneys
- Maintain calendars and track deadlines to ensure timely completion of tasks
- Organize and maintain client records in both physical files and document management systems
- Maintain contact lists, client databases, and other electronic records
- Coordinate travel arrangements for attorneys
- Process expense reimbursements and vendor invoices
Skills & Competencies
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Experience using document management systems
- Strong ability to manage competing priorities in a fast-paced legal environment
- Excellent written and verbal communication skills
- Strong organizational and multitasking abilities with exceptional attention to detail
- Ability to work independently while also collaborating with attorneys and support staff
- High level of discretion and professionalism when handling confidential information
- Excellent proofreading, grammar, spelling, and formatting skills
- Ability to type at least 60 WPM with strong accuracy
- Flexibility to work additional hours during busy periods when needed
Education
- High school diploma or equivalent required
- College coursework or degree preferred
Experience
- Minimum 5 years of legal secretarial or legal administrative experience in a law firm environment
- At least 2 years supporting billing attorneys
