Title: Legal Assistant
Reports To: Attorney
Supervises: None
Classification: Non-Exempt
Summary:
Assist attorneys in the preparation and filing of petitions and applications with USCIS, DOL, DOS and Immigration Court.
Essential Functions:
- Process incoming mail for Attorney Heavy - scan, rename and link to DW, give it to Attorney Heavy for review, distribute to Paralegal Heavy and handle Attorney Heavy.
- Forward incoming correspondence to clients via email or postal mail and record it in DW
- Schedule appointments for Attorneys (current clients only)
- Process initial consult documents and finalize client information on intake sheet (ensure all information is correct from front desk staff)
- Translate for Attorneys with Spanish speaking clients (via telephone or in-person consultations)
- Process initial retainer documents and finalize client information in DW (ensure all information is correct and up to date)
- Prepare outgoing mail (Attorney Heavy - Removal and Litigation cases), scan and link to DW
- Issue engagement agreements (for existing clients only - IC agreements must be created by the attorney during the consultation) and forward to clients, linking both the agreement and the email to DW.
- Link emails sent to clients, case assignment emails, and other relevant email correspondence sent by and LA to DW.
- Create new client buckets and labels and update DW with the complete team assignment information
- Responsible for FBI background checks/fingerprints
- Calendar hearings, interviews, orders of supervision, attorney events and call ups for RFE’s and appeal deadlines, document submission deadlines.
- Verify court hearing dates
- Prepare Court Filings (paginating, copying, putting tabs, scanning) and arrange filings to be delivered to court and chief counsel. Organize and distribute finalized work product.
- Maintain and update DW on a regular basis with correct and updated contact information. Enter new client profiles and close out old profiles regularly. Notify billing regarding client’s updated contact information copying the whole team assigned
- Prepare document pick up forms
- Prepare and request copy of file for client’s previous attorneys
- Print calendars in advance of attorney meetings
- Schedule calls with inmates
- Forward, prepare and send faxes
Non-Essential Functions:
- Other duties as assigned.
Qualifications:
Education and Work Experience
Bachelor’s degree and 2 years of legal experience. Immigration experience would be terrific, but not necessary. Ability to work effectively under pressure. Spanish fluency is a must. Excellent verbal and written communication skills, outstanding organizational, problem-solving skills, and the ability to perform multiple tasks in a fast-paced environment are essential.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing duties, the employee will constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. The employee will occasionally need to move about inside the office to access file cabinets, office machinery, etc.;
· Must be able to lift 35 pounds;
· Must be able to stand or sit for long periods of time.
Benefits include recognized work-life balance and team culture, opportunities for career advancement, office events, 10 paid holidays, Paid Time Off (15 days in first year, 20 days in second year, 25 days through end of sixth year and 30 days over seven years), group insurance package with majority employer-covered (Medical, Dental, Life and AD&D, Short Term Disability, Vision, FSA, HSA), 401k retirement benefits with employer match, safe harbor and profit sharing, vacation reimbursement program, self improvement allowance, access to free on-site gym, flexible schedule, bonuses, Free Friday and competitive salary.
