Executive Assistant - C-Suite

Company Description

With more than 135 years of history in healthcare education and as the largest nursing school in the country, Chamberlain University is committed to delivering a high-value education that prepares students to thrive as healthcare professionals. We call this commitment Chamberlain Care®—our dedication to providing students with the tools and resources to succeed while immersed in a community of care. By living Chamberlain Care®, we graduate healthcare professionals who transform the health of people worldwide.

Chamberlain is comprised of the College of Nursing and the College of Health Professions. The College of Nursing offers a three-year Bachelor of Science in Nursing degree program and flexible post-licensure programs, such as the RN to BSN option, Master of Science in Nursing degree program, Doctor of Nursing Practice degree program and graduate certificates. The College of Health Professions also offers the Master in Public Health, Master of Social Work and Master of Physician Assistant Studies degree programs.

We operate on a hybrid schedule with four in-office days per week (Monday–Thursday). This approach enhances creativity, innovation, communication, and relationship-building, fostering a dynamic and collaborative work environment.

Chamberlain is accredited by the Higher Learning Commission (www.hlcommission.org), an institutional accreditation agency recognized by the U.S. Department of Education. Learn more about Chamberlain at www.chamberlain.edu, and follow Chamberlain on Instagram, Facebook and LinkedIn.

Job Description

Covista's Executive Assistants serve as a trusted partner and extension of Covista's and Chamberlain University’s C‑Suite leaders, operating at the intersection of execution, prioritization, and sound judgment. This role is critical to enabling executive effectiveness and organizational impact in a fast‑paced, highly dynamic environment.

This position requires a deep understanding of executive priorities, business context, and organizational dynamics. The successful candidate anticipates needs, aligns work to outcomes, and proactively manages competing demands—often in real time. Exceptional professional maturity, discretion, and discernment are essential, as this role regularly handles sensitive information and navigates ambiguity that directly influences business outcomes.

As a smart, highly organized problem‑solver, the Executive Assistant maintains a holistic view of executive time, priorities, and impact—actively shaping, recalibrating, and protecting leadership focus on the highest‑value work. The role demands agility, composure under pressure, and the ability to connect disparate inputs, identify risks and opportunities, and think several steps ahead.

This position is also part of a highly integrated Executive Assistant network, partnering closely with other C‑Suite EAs to ensure alignment, seamless execution, and shared leadership priorities—while exercising strong instincts around when to engage, escalate, or create space for productivity and confidentiality.

In this role, you will:

• Serve as a proactive thought partner to C‑Suite executives, anticipating needs, prioritizing effectively, and exercising sound judgment in managing requests, information, and executive time
• Maintain a strategic, forward‑looking approach to calendaring, travel, and meeting preparation
• Continuously assess and realign executive calendars to reflect evolving priorities and the highest‑impact work
• Synthesize information across meetings, communications, and initiatives to ensure executives are prepared, informed, and focused
• Identify gaps, inefficiencies, and potential risks—and proactively resolve or escalate as appropriate
• Act as a key liaison with internal and external stakeholders, demonstrating professionalism, discretion, and strong executive presence
• Handle highly sensitive and confidential matters with maturity, composure, and discretion
• Prepare, refine, and coordinate executive‑level materials, communications, and presentations for senior stakeholders and the Board
• Support complex meetings, executive sessions, and cross‑functional initiatives with strong coordination, follow‑through, and attention to detail
• Partner closely with the C‑Suite Executive Assistant network to ensure alignment across leadership priorities and schedules
• Contribute to special projects and enterprise‑wide initiatives with a solution‑oriented, agile mindset

Why This Role

This is an opportunity to operate at the heart of Covista's and Chamberlain University’s leadership ecosystem—supporting senior executives, influencing outcomes, and helping ensure the organization’s most critical priorities move forward with clarity, efficiency, and impact.

In this role, you will find:

• A mission‑driven organization focused on expanding access to healthcare education, strengthening the healthcare workforce, and improving outcomes
• A high‑impact partnership with a C‑Suite leader, contributing directly to decisions shaping the future of healthcare education
• The opportunity to operate at the center of executive decision‑making and enterprise priorities
• Meaningful exposure to senior leadership, Board‑level work, and cross‑functional initiatives
• A fast‑paced, intellectually engaging environment that values initiative, ownership, sound judgment, and proactive problem‑solving
• Strong opportunity for professional growth, learning, and career development within a high‑performing executive support team

Qualifications

The ideal candidate will bring extensive executive‑level support experience, technical fluency, and a strong foundation of professionalism, including:

• Bachelor’s degree required, or equivalent professional experience
• 8+ years of experience supporting senior executives, including C‑Suite leaders
• Advanced proficiency in Microsoft Office, including Outlook, PowerPoint, Excel, and Word
• Experience with AI tools preferred, with the ability to leverage technology to improve efficiency and execution

Critical Capabilities

• Success in this role requires a high level of judgment, agility, and executive maturity. Key capabilities include:
• Demonstrated ability to operate with exceptional discretion and confidentiality
• Strong organizational and communication skills, with the ability to synthesize information and prioritize effectively
• Highly intelligent, proactive problem‑solver who can think on their feet
• Exceptional organizational skills with strong attention to detail and follow‑through
• Ability to anticipate needs, connect inputs, and align work to executive and business priorities
• Strong communication skills and executive presence when engaging with senior leaders and stakeholders
• Comfort operating in a fast‑paced, commercially oriented environment
• Agility in navigating ambiguity, shifting priorities, and complex executive dynamics
• Calm, composed, and effective under pressure
• Ability to work independently while contributing to a highly coordinated Executive Assistant network

Location & Working Model

• Primary Location: Covista Headquarters — Chicago, IL
• This is a highly connected, in‑office role. The Executive Assistant is expected to be physically embedded within the organization and actively engaged with both Chamberlain and Covista Executive Assistant and leadership networks
• In‑office expectation: Four days per week, Monday - Thursday

Additional Information

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $44.12 and $52.94. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.

Covista offers a robust suite of benefits including:

• Health, dental, vision, life and disability insurance
• 401k Retirement Program + 6% employer match
• 15 Days of Paid Vacation Days each Calendar Year
• 12 Paid Holidays + 2 floating holidays
  
  For more information related to our benefits please visit:
  https://careers.covista.com/benefits

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation