Executive Assistant (CEO Support)
Location: Dallas, TX (Must be local) | 95% Remote
Compensation: $80,000 – $100,000 salary
Position Overview
A growing financial services organization is seeking a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to the Chief Executive Officer and Executive Leadership Team.
This role serves as a strategic partner to leadership, ensuring executives are prepared, organized, and positioned for success. The ideal candidate is energetic, fast-paced, and anticipatory, with strong attention to detail and the ability to manage competing priorities in a dynamic environment.
Although primarily remote, candidates must be located in the Dallas area to support occasional in-person needs and executive coordination.
Key Responsibilities
- Provide comprehensive executive support to the CEO and select senior leaders
- Manage complex calendars, scheduling, and meeting coordination
- Maintain proactive readiness for meetings, ensuring materials are prepared 48 hours in advance
- Coordinate domestic travel arrangements, itineraries, and expense reporting
- Create and format executive-level presentations using advanced PowerPoint skills
- Prepare meeting agendas, take notes, and distribute follow-up action items
- Screen and prioritize communications on behalf of executives
- Assist with preparation of reports, correspondence, and executive materials
- Support special projects, strategic initiatives, and executive priorities
- Handle confidential and sensitive information with discretion and professionalism
- Provide occasional administrative support to additional executives as needed
Qualifications
- 5–10+ years of experience supporting senior leadership or C-suite executives
- Strong organizational and time-management skills with the ability to multitask
- Demonstrated proactive approach and ability to anticipate executive needs
- Advanced Microsoft Office skills, especially PowerPoint
- Experience coordinating travel, scheduling, and executive expenses
- Excellent written and verbal communication skills
- Ability to thrive in a fast-paced, high-visibility environment
- High level of professionalism, discretion, and sound judgment
