Overview
Founded in 1958, Chief Executives Organization (CEO) is a selective community of leaders among leaders within the family of “O” organizations who seek the camaraderie of peers to share a passion for lifelong discovery in intimate local gatherings and global events. Limited to 2,000 global members, invitation-only CEO membership is extended to seasoned business executives who have demonstrated exceptional leadership in YPO.
Members helm companies, serve on prestigious boards, and hold the highest levels of office in government and nonprofit sectors. CEO members are diverse, globally curious, and represent extraordinary levels of achievement. CEO provides members and spouses with unique, life- enriching experiences through more than 25 major events, 150 local events, and 60 digital offerings each year.
In this role, you’ll support Events Managers and Directors in delivering exceptional, high-touch experiences by helping to execute the administrative, planning, and production work that drives each event from preparation through delivery. This position plays a key on-site role in executing both global and domestic programs, ensuring every event reflects the organization’s luxury standards and exceeds member expectations.
Essential Responsibilities
Administrative & Planning Support
- Provide comprehensive administrative and planning support that enables Events Managers and Directors to focus on strategic priorities across a high-volume portfolio of global and domestic programs.
- Maintain accurate, up-to-date event schedules on the CEO website, ensuring all program details are reviewed, verified, and published in advance of established member communication deadlines.
- Research and evaluate destinations and vendors by preparing comparative summaries, site-visit itineraries, and call agendas that equip Events Managers with clear, decision-ready recommendations. .
- Coordinate and manage virtual planning calls via Zoom and Microsoft Teams, including scheduling across global time zones, preparing and distributing agendas in advance, and ensuring all participants have necessary materials to drive productive, decision-oriented meetings.
- Produce polished member-facing materials, including attire guides and destination guidebooks, that reflect CEO's luxury brand standards and provide members with clear, comprehensive information to enhance their event experience.
- Liaise with the Procurement Manager as needed to support the Events Team. Determine the contract spend for IATA commissions for the Accounting Department to invoice.
Design, Innovation & Event Experience
- Source design elements that elevate the social event experience, including linens, table and room décor, gifts, and registration materials.
- Research emerging event trends, destination concepts, and design innovations, and bring forward actionable recommendations during program development.
- Leverage emerging tools and technologies, including AI, to modernize planning processes and improve team efficiency.
On-Site Execution & Service Excellence
- Provide on-site operational support for select programs as designated by the Senior Associate Director of Events. Approximately one to four events per year on an as-needed basis, acting as a primary backup for certain on-site initiatives.
- Represent CEO's brand and service standards in direct interactions with members, guests, and executive stakeholders during events.
Required Qualifications
- Commitment to excellence and a collaborative, team-oriented approach to work.
- Two or more years of professional experience in event planning, event operations, or an administrative role with meaningful execution responsibilities.
- Professional presence, sound judgment, and strong interpersonal skills to engage confidently with C-suite executives, YPO prospects, and CEO members while maintaining composure in fast-paced, high-pressure environments.
- Exceptional organizational, planning, prioritization, and time-management skills, with the ability to manage multiple workstreams simultaneously.
- Ability to work effectively within an internationally based, multicultural organization and collaborate across diverse teams and stakeholders.
- Strong analytical and problem-solving skills, with the ability to maintain and interpret data accurately, identify issues, and implement effective solutions.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, and Outlook, as well as Canva, Adobe Creative Suite (including Acrobat, Photoshop, Illustrator, and InDesign), and Salesforce.
- General comfort working with new technology platforms and printers.
- Flexibility to travel for CEO events as needed, including evenings, weekends, and trips of up to 12 days, along with a valid passport.
- Bachelor’s degree required.
This is a hybrid position based at CEO’s headquarters office located in Washington, DC. This is a hybrid position based at CEO’s headquarters office located in Washington, DC. Our team is in the office three days, with Tuesdays and Wednesdays as required in office days, and working from home two days each week.
Salary Range: $65,000 - $75,000
Chief Executives Organization is an Equal Opportunity Employer. We base all employment decisions on valid job qualifications, without regard to race, color, national origin, ancestry, gender, sexual orientation, age, religion, creed, disability, marital status, obligation to serve in the United States Armed Forces, veteran status, or any other basis protected by applicable federal, state or local law.