Duration: 12 months
Duration: Mostly Monday - Friday, will require weekend work during events. Travel up to 35% for events across North America.
Job Overview:
Event Coordinators are responsible for every aspect of event planning. Main duties include selecting venues, determining the cost, arranging event services and monitoring client approval.
Key Responsibilities
- Plan and execute small to mid-sized events (100 attendees and under), including meetings, trainings, and customer programs.
- Manage hotel and venue sourcing, contracting, and implementation, including room blocks, meeting space, food & beverage, AV, and on-site logistics.
- Own and manage event registration sites for North America Residential HVAC programs.
- Build and maintain registration websites, attendee communications, and reporting using Cvent (preferred).
- Serve as a primary point of contact for hotels, venues, and select vendors.
- Partner with cross-functional teams including marketing, product marketing, sales, legal, and operations to support event execution.
- Manage multiple projects simultaneously while maintaining strong attention to detail and meeting deadlines.
- Support budget tracking, invoicing, billbacks, and post-event reconciliation.
- Contribute to continuous improvement of event processes, tools, and templates.
Required Qualifications
- Bachelor’s degree or equivalent professional experience.
- 3- 5 years of experience supporting or managing corporate events, preferably with hotel or venue contracting experience.
- Proven ability to manage multiple projects in a fast-paced environment.
- Strong organizational, communication, and problem-solving skills.
- Ability to work independently and collaboratively across teams.
Preferred Qualifications
- Experience using Cvent for event registration and reporting.
- Background in hospitality, hotel sales, event management, or corporate meetings.
- Experience supporting customer-facing or dealer-based events.
Key Competencies
- Strong multitasking and prioritization skills
- Ability to quickly shift between tasks and projects
- Detail-oriented with a high standard of execution
- Collaborative team player with a growth mindset
- Comfortable working with cross-functional stakeholders
About Us:
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.
Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/ to learn more.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status
