Our client a well Known University is seeking an Event Coordinator in their New York, New York Location!
Primary Responsibilities:
Event Logistics and Operations
Under the direction of senior staff, support logistical arrangements including vendor selection and negotiations, liaise with internal and external partners, and maintain guest list databases.
Track venue reservation, maintain event and office supplies, and inventory.
Research speakers, guests, and other event-related aspects as needed.
Hospitality, Customer Service, and Communications
Deliver exceptional hospitality and onsite support for events, including setup, meeting coordination, and overall guest services to ensure smooth operations and a memorable attendee experience.
Provide support for all aspects of customer service for University Programs and Events. Answer and monitor event-related phone lines and email inboxes. Develop and adapt customer service templates and FAQs in coordination with the event logistics team to properly reflect pertinent details in public communications.
Provide in-person customer service support by staffing event registration and welcome desks, proactively providing relevant information and support to guests and participants.
Maintain exceptional knowledge of the Office of the President style guide. Support the development of web content and event materials, contribute to proposals and program ideation, and draft correspondence and executive-level documents.
Systems and Project Support
Responsible for tasks related to registration, event management and communications software (e.g., Social Tables, Airtable, MailChimp, Bedework, Filemaker) adhering to policies and procedures of the Office of the President.
Maintain systemized processes and procedures, and suggest improvements for tracking project developments and internal databases.
Team Support and Partner Management
Responsible for post-event wrap up tasks such as archiving event photos and final planning files, collateral materials, and capturing relevant data for analysis and reporting.
Establish and build relationships with key stakeholders.
Assist the Executive Director and other senior staff with special projects. Provides project support for the rest of the team as directed.
Additional duties as assigned.
Minimum Qualifications for Grade:
Bachelor's degree or its equivalent required.c