Event Coordinator

🎤 Events Coordinator (Remote)

Location: Remote/Home Office

Reports to: CEO

Schedule: Monday–Friday | 8:00 AM – 5:00 PM EST

Travel: Opportunities to travel throughout the USA and represent caa. Candidates must have a valid, up-to-date visa and active travel authorization. �

Compensation: Competitive annual salary ranging from $55,000 - $65,000 USD based on experience, skills, and qualifications.

🚨 Previous full-time Events Ownership experience is required.

🌟 About the Role

caa (Capital Analytics Associates) is looking for an Events Coordinator who is equal parts logistician, relationship-builder, and road warrior. We host 18 leadership summits a year across the Northeast, Southeast, and Midwest — full-day, high-energy, executive-level events — and we need someone who runs them like a pro without needing their hand held.

This isn't a conference room job. It's a show-up-and-own-it job. If you love the energy of a live event, thrive when things move fast, and genuinely enjoy making things look effortless (even when they're not) — keep reading.

We are caa! https://youtu.be/ZlKbddSEXKo

About us: https://www.youtube.com/watch?v=_8GtDo-_M2w

🚀 What You’ll Do

Event Planning & Logistics

• Plan and execute all event logistics: venue, catering, AV, seating, materials, and signage
• Build and own the run-of-show, floor plans, and contingency plans for every event
• Coordinate shipping, receiving, setup, and breakdown of all caa materials
• Ensure every event is buttoned up, on budget, and on brand

Sponsor & Vendor Management

• Build and maintain strong relationships with venues, AV teams, caterers, hotels, and local staff
• Ensure all sponsor deliverables are fulfilled — RSVPs, engagement tables, banners, signage. On average, each event has 10-20 sponsors
• Prepare all guest name tags (200-400 each event), table prints, registration materials, and signage
• Track and manage event budgets with a cost-conscious eye

Marketing & Attendance Coordination

• Partner with Sales and Digital Marketing to drive attendance through phone calls, Eventbrite (or other ticket sales platforms), newsletters and your own creativity
• Own RSVP tracking and invite list management
• Support promotional efforts across LinkedIn, Eventbrite, and email campaigns

Internal Coordination

• Work with Editorial to coordinate panel prep and speaker sessions
• Attend speaker prep meetings and align on logistics
• Own internal timelines and keep lead-up meetings running on schedule

On-Site Execution

• Run the registration desk and oversee material distribution
• Troubleshoot in real time — because something always comes up
• Support speakers, maintain sponsor visibility, and keep the room running smoothly
• Be the calm in the room so everyone else can be too
• Ship all caa materials to and from the venue ensuring timely delivery

✅ What You Bring

• 4-7 years of event coordinating, event management, or related experience (5 years preferred)
• Bachelor's degree or equivalent required; Marketing or Communications preferred
• Proficiency in Microsoft Office, Google Drive, Eventbrite, and CRM tools (Zoho or similar, 3 years minimum)
• Strong written and verbal communication — you can write a crisp email and work a registration table with equal ease
• Experience managing vendor relationships and event budgets
• Ability to stay cool, organized, and resourceful under pressure

You’re:

✔ Highly organized

✔ Resourceful and proactive

✔ Detail-driven

✔ Comfortable owning projects end-to-end

✔ Energized by connection and collaboration

✔ Eager to travel

✔ Creative and an Innovative Thinker

• Able to travel frequently throughout the year
• Able to manage and track a budget for each event, multiple events simultaneously
• Independent and don't need supervison

🎁 What We Offer

• Extensive training & ongoing professional development
• Medical, Dental, Vision Benefits
• Mentorship program
• Competitive holiday and Paid Time Off (PTO)
• Summer early Fridays �
• Paid Parental Leave
• Volunteerism Leave
• Team Member Referral Bonus
• Meaningful networking opportunities nationwide

💡 Why caa?

caa is a founder-led media company that has been connecting business leaders for over 10 years. We don't do things the slow or safe way — we do them the right way, and we move fast. If you want a front-row seat to executive conversations happening across the country, and you want to be the person who makes those rooms happen, we want to meet you.

If you’re looking to grow, experiment, build relationships, and make an impact — we want to meet you!

🔗 Check Us Out

🌐 Website

📘 LinkedIn

📱 YouTube

Why Join Us

We are a fast-growing organization delivering impactful business events. We invest in our people through training, development, and growth opportunities.

Equal Opportunity Employer

We are an equal opportunity employer and value diversity at all levels.

caa is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.