A boutique consulting firm specializing in corporate event production is seeking an experienced Corporate Events Planner to join its small, high-performing team.
This role requires approximately 25% travel, including domestic and limited international events.
Role Overvie
wThe Meeting Planner will support a portfolio of association and corporate event clients, managing logistics, vendor coordination, client communications, and onsite execution for live and virtual meetings. This role is well-suited for a detail-oriented professional with proven corporate events experience who thrives in a fast-paced, hands-on environment and takes pride in delivering seamless event experiences
.
Base salary range: $110,000–$140,000, dependent on experien
ceLocation: 1-2 days/week in Redwood, NJ – a lot of flexibility for remote work weekly – not necessary to go in every we
ek
Key Responsibilit
iesEvent & Meeting Execut
- ionSupport the planning and delivery of live, virtual, and hybrid corporate events and conferen
- cesCoordinate timelines, deliverables, and logistics across internal and external stakehold
- ersResearch, contract, and manage vendors including hotels, venues, restaurants, audiovisual partners, and travel-related servi
- cesLead speaker rehearsals, technical run-throughs, and onsite execut
- ionPrepare event materials including speaker communications, agendas, badges, signage, and information pack
- etsPack, ship, and manage event supplies and materi
alsClient & Member Supp
- ortManage professional client and member communications related to meetings and eve
- ntsFacilitate client meetings, correspondence, and ongoing project upda
- tesCraft and deploy member communications and event-related messag
- ingPrepare post-event reporting and client deliverab
lesMarketing, Operations & Administrative Supp
- ortCreate and maintain firm-owned marketing materials including website content, proposal templates, and digital outreach materi
- alsSupport research initiatives and white paper projects by organizing materials and logist
- icsManage approved budgets, track expenses, and support payment processing for membership d
- uesMaintain accurate records and reporting within project management and CRM syst
- emsOwn general administrative responsibilities, including timely response to emails and phone ca
llsExperience & Qualificati
- ons3+ years of professional experience, with required experience planning corporate eve
- ntsExperience working with hospitality and event vendors (hotels, AV, travel agents, venues, restauran
- ts)Strong client service mindset with polished written and verbal communication ski
- llsHighly organized, detail-oriented, and able to anticipate needs and prioritize effectiv
- elyTech-savvy with the ability to problem-solve independen
- tlyProficiency with Microsoft Office, Zoom, and project management tools; experience with platforms such as CVENT, DocuSign, Trello, WildApricot, MemberClicks, Wix, or similar systems is a p
lusWork Model, Travel & Physical Requireme
- ntsFull-time, remote role with optional access to a Northern New Jersey off
- iceApproximately 25% travel, including multi-day domestic travel and limited international tra
- velAbility to travel by air, train, or car as requi
- redMust be comfortable packing, lifting, and transporting event materials, assembling displays, and arranging dé
cor
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