Contract Administrator

Position Overview:

Performs the full range of professional and technical duties required to develop, execute, administer, and manage service contracts for facilities. Ensures contract files are complete and documented, providing a verifiable audit trail. Coordinates inspections and compliance activities for properties owned, leased, or managed by Harris County.

Job Duties:

• Performs all tasks necessary to gather and assemble the information required to develop the scope and specifications for solicitation of bids for service contracts, as well as manage the daily business of these service contracts.
• Communicate effectively with stakeholders, inspectors, and contract vendors, while establishing cooperative relationships.
• Maintains files and records.
• Prepares reports and contract documents of various stages, including drafts, changes, renewals, amendments, and terminations. Presents information to small and large groups.
• Coordinates compliance inspections, evaluates reports of non-compliance, and initiates the appropriate response to non-compliance issues.
• Determines deductions for non-compliance.
• Acts as a liaison between stakeholders and contracted service providers.
• May be required to drive a county vehicle during inclement weather.
• Performs other duties as assigned.

Education:

• Bachelor’s degree in Supply Chain Management, Business Administration, Public Administration, or a related field.

Certification:

• Certified Texas Contract Manager (CTCM) certification must be obtained within the first year of employment.

Experience:

• Three (3) years of administrative, vendor management, or accounts payable experience, including one (1) year of documented contract management experience required.

Knowledge, Skills & Abilities (KSAs):

• Must have strong verbal and written communication skills and be able to understand and follow oral and written instructions.
• Must be thorough in reporting information, establishing schedules, and completing projects promptly, as well as coordinating inspections, repairs, and other contracted services.
• Must be able to develop and create contract documents; read, understand, and write reports/correspondence, and interpret diagrams, drawings, site plans, and floor plans.
• Must understand contract documents, policies, terms, and conditions. • Must be able to work independently, reason logically, work under pressure, adapt to various circumstances, and use sound judgment in the performance of duties.
• Must be proficient in Microsoft Windows computers and Office applications, especially Word and Excel.
• Must communicate diplomatically on a routine basis with contractors, tenants, and the public.
• Must have a valid Texas Driver’s License.
• Must pass security checks, including obtaining clearance for the Criminal Justice Information Services (CJIS), and drug tests, as required. This position is Safety Sensitive and subject to random drug and alcohol screening.

Emergency Deployment & Continuity of Operations Requirement:

In accordance with Harris County’s Continuity of Operations Plan (COOP) Policy, this position is subject to emergency response and deployment protocols. The employee may be designated as supporting a Mission Essential Function (MEF) and must:

• Participate in the classification process of departmental staff based on MEF responsibilities.
• Be available for temporary deployment to an alternative work location, role, or telework assignment during emergency events.
• Confirm work assignments with their supervisor prior to reporting to any worksite during such events.
• Remain flexible in assuming alternative duties as directed to support County operations continuity.

Education:

• Master’s degree in Supply Chain Management, Business Administration, Public Administration, or a related field.

Experience:

• Three (6) years of administrative, vendor management, or accounts payable experience, including three (3) years of documented contract management experience, preferred.

Position Type, and Typical Hours of Work:
Full-Time | Regular | 40 hours per week.
Subject to early mornings, late evenings, weekends, and holidays at times, depending upon the project or workload.

Salary: Commensurate with experience, based on 26 pay periods.

Physical Demands and Environmental Exposure:

Most assignments will be performed in an office, meeting, or operations command center environment, but some field work may be required. May be required to work extended work hours during activation of disaster recovery operations for an unspecified length of time (varies based on the extent of the event). This position requires bending, stooping, and lifting up to 25 lbs., as well as frequent walking, standing, sitting, reaching, and ascending/descending stairs.

The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

FEATURED BENEFITS:

Medical, vision, and dental insurance.
Wellness.
Professional development opportunities.
Flexible spending accounts.
457 deferred compensation plans.
Retirement pension (TCDRS).
Transportation assistance (Metro Ride Sponsor Program).
Disability and life insurance.
Harris County is a Qualified Employer for the Public Service Loan Forgiveness Program (PSLF).