Company: JP Tank, Inc.
Location: Rosendale, Wisconsin
Position Type: Full-Time – Office Based
About JP TankJP Tank is a growing industrial concrete construction company specializing in large concrete tanks, digesters, waste storage structures, lagoons, and other agricultural infrastructure projects across the Midwest and United States.
Our projects involve complex reinforced concrete structures that require careful planning, strong field coordination, and disciplined project execution.
We are looking for a highly organized and detail-oriented individual to support our estimating and operations team by managing project documentation, budgets, job costing, and project controls.
This position works directly with the company President and estimator and offers a career path into construction estimating and project management.
Position OverviewThe Construction Project Controls & Estimating Coordinator is responsible for converting estimates into proposals, setting up project budgets, managing project documentation, and tracking project performance through job costing and key performance indicators (KPIs).
This role serves as the administrative and financial control center for construction projects, ensuring estimates, budgets, field reporting, and job costing remain aligned throughout the life of each project.
The role also provides a growth path toward assisting with construction estimating.
Key ResponsibilitiesProposal & Bid AdministrationConvert completed estimates into professional customer proposals
Review estimate scope and inclusions with the estimator
Format proposal documents using company templates
Submit proposals to customers
Track proposal status and maintain bid logs
Maintain the company bid pipeline tracking system
Assist the estimator with bid documentation and organization
Project Setup & Budget CreationWhen projects are awarded, the coordinator will:
Set up new projects in the company accounting system (Intuit Enterprise Suite)
Create cost-coded project budgets aligned with the estimate
Enter labor budgets, equipment budgets, and material budgets
Ensure estimate structure aligns with job cost tracking structure
Create and organize project files and documentation systems
Complete job setup checklists including project information, contract details, and wage requirements
Project Controls & Job Cost TrackingTrack project budgets versus actual job performance
Maintain job cost reports and financial tracking
Monitor labor hours and production data
Track key project performance indicators (KPIs)
Identify potential cost overruns early
Assist with weekly project performance reporting
Support job cost forecasting for ongoing projects
Vendor Invoice Coding & Job Cost EntryReview and code vendor invoices to the appropriate job cost codes
Ensure vendor invoices are entered accurately into Intuit Enterprise Suite
Verify invoices align with project budgets and job cost categories
Assist accounting with accurate job costing records
Change Order ManagementTrack potential scope changes on projects
Maintain change order logs
Prepare change order documentation
Coordinate with field staff regarding scope changes
Submit change orders for approval when required
Track approved versus pending change orders
Document ControlMaintain organized digital project files
Manage drawing revisions and plan distribution
Maintain submittal logs and shop drawing records
Prepare Requests for Information (RFIs) when required
Maintain approved submittal folders for field crews
Ensure field staff always have access to current project documents
Production & KPI TrackingCollect production data from field staff including:
Square feet of formwork installed
Tons of rebar installed
Cubic yards of concrete poured
Labor hours per production activity
Maintain KPI dashboards used for project performance tracking
Assist with weekly project performance reporting
Apprentice Labor TrackingMonitor apprentice hours and ensure proper tracking for reporting purposes
Verify apprentice labor hours are recorded correctly in the job cost system
Coordinate with field staff to ensure apprentice labor requirements are met when applicable
Job ForecastingAssist with real-time job forecasting based on production data and job cost reports
Track project progress against production targets
Identify potential financial risks early in long-duration projects
Provide support for weekly job cost forecasting reports
Post-Project AnalysisAssist with post-job cost analysis
Compare estimate versus actual project performance
Identify lessons learned for future estimates
Help improve estimating accuracy over time
Software & Systems UsedIntuit Enterprise Suite (Construction Accounting)
Microsoft Excel
Bluebeam (PDF markup and document review)
Dropbox or digital project file systems
Microsoft Project or similar (construction scheduling)
Required SkillsStrong organizational ability
High attention to detail especially with numbers
Comfortable working with numbers and spreadsheets
Strong written communication skills
Ability to manage documentation and project data
Ability to work in a fast-paced construction environment
Preferred ExperienceConstruction industry experience
Project coordination or estimating support experience
Experience with construction accounting or job cost systems
Ability to read construction drawings
Experience with spreadsheets and accounting programs
Career Growth OpportunityThis position is designed to grow into an estimating role.
The right candidate will gain experience with:
Construction estimating
Project budgeting
Production tracking
Construction operations
CompensationTypical salary range: $75,000 – $95,000 depending on experience.
Benefits include paid time off, 401k with company matching, company health insurance, and potential performance-based incentives.