Project Coordinator

Project Coordinator

Job Description

We are seeking a detail-oriented Project Coordinator to join our dynamic EPC project team. This role involves resource tracking and management, data analysis for strategic decision-making, and optimizing processes for the successful execution of large-scale capital projects. Success in this role requires a commitment to precision, collaboration, and alignment with mission-driven goals.

• Collaborate with stakeholders across disciplines (e.g., Electrical, CSA, Mechanical, and I&C) to ensure accurate and timely submission of daily timekeeping logs for labor resources.
• Proactively address discrepancies and implement tools to maintain compliance and data quality.
• Verify timekeeping data for accurate allocation to project scopes, ensuring alignment with labor invoicing requirements and contractual obligations.
• Conduct audits to identify and resolve billing variances, supporting financial accuracy.
• Populate and maintain weekly labor hour reports, incorporating tracking, project burn rates, and variance analysis.
• Provide insights on trends and recommendations for optimizations to enhance resource efficiency and cost control.
• Perform data analysis on project metrics to identify trends, efficiencies, and areas of improvement.
• Generate reports to support decision-making.
• Help develop and implement standards, best practices, and standard operating procedures (SOPs) for projects.
• Conduct reviews to refine processes and enhance efficiency.
• Build and implement downstream workflows to enhance operational efficiencies.
• Collaborate with teams to streamline processes, reduce redundancies, and integrate tools for automation and better resource flow.
• Manage and implement document workflows, including version control, archiving, and distribution.
• Ensure all records (e.g., contracts, reports, and compliance documents) are accurate, up-to-date, and compliant with internal policies and standards.

Qualifications

• Bachelor's Degree in Business Administration or equivalent experience.
• Basic understanding of construction jobsite workflows and discipline-specific roles (Electrical, Mechanical, etc.).
• Proficiency in Microsoft Excel (formulas, pivot tables, data validation) and Power BI (dashboards, reporting).
• Strong attention to detail and ability to cross-reference timekeeping data with project documentation.
• Excellent communication skills to coordinate between field teams and back-office billing departments.
• Prior experience in labor tracking, project coordination, or administrative support in a construction environment.
• Data analytics experience for interpreting labor trends and optimizing reporting.
• Familiarity with construction labor billing processes and scope coding systems.
• Strong knowledge of Project Controls, Estimating & experience adhering to budgets.
• Willingness to travel to other projects up to 20% of the time.
• Experience in construction environments.
• Knowledge of project management principles.

Work Environment

This position is based on-site at the Fremont facility. As a full-time employee, you are eligible for a variety of benefits from day one, including medical, dental, and vision plans with options for $0 paycheck contributions. Additionally, there are health savings accounts, 401(k) with employer match, employee stock purchase plans, and various voluntary benefits. The position also offers sick and vacation time, paid holidays, and access to employee discounts and perks programs.

This is a Contract to Hire position based out of Fremont, CA.

The pay range for this position is $18.40 - $57.60/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Fremont,CA.

This position is anticipated to close on Mar 20, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.