Bookkeeper and Office Manager- Hybrid

Hybrid | Johnston, RI | $45K–$70K Based on Experience

Most bookkeeper job postings ask for someone to maintain the books. This one asks for someone to own them.

Xzito is a growth marketing and strategy firm that has served founders for over two decades. We don’t need someone to process transactions in the background. We need a bookkeeper who understands that accurate financials drive real business decisions, and wants a seat at that table.

You’ll manage the full financial operation of a project-based agency. That means AP/AR, payroll, reconciliations, month-end close, job costing by client and project, and keeping our systems tight. You’ll work directly with leadership, surface insights that affect how we price, bill, and operate, and you’ll help us build better financial processes as we grow.

Our primary system is Workamajig (agency project management + accounting). We’ll train you on it—but you need to show up with strong bookkeeping fundamentals and a willingness to learn fast.

• Full-cycle bookkeeping: Maintain accurate, up-to-date financial records across all accounts.

• AP/AR management: Process invoices, payments, and collections. Chase what’s owed. Keep cash flow visible.

• Payroll: Run payroll for employees and contractors, track PTO, and support compliance.

• General ledger: Record journal entries, ensure proper categorization, and maintain the integrity of all financial data.

• Reconciliations: Complete regular bank and credit card reconciliations. Identify and resolve discrepancies, don’t let them pile up.

• Month-end close: Lead the close process and prepare financial reports that leadership can actually use.

• Job/project costing: Track and allocate expenses by project and client so we know exactly where we’re profitable, and where we’re not.

• System accuracy: Maintain clean project financials in Workamajig and ensure data integrity across platforms.

• Leadership collaboration: Surface trends, flag risks, recommend improvements. You’re not just reporting numbers—you’re informing decisions.

• Operational support: Pitch in on general admin and operational tasks when the team needs it.

Required:

• QuickBooks Online (QBO) proficiency: 5+ years of hands-on experience (QBO specifically; QuickBooks Desktop alone won’t cut it)

• Full-cycle bookkeeping experience in a small business environment, with the ability to manage the books independently

• Strong understanding of accounting principles and financial processes

• High attention to detail, accuracy, and a problem-solving mindset

• Clear, direct communicator—comfortable asking questions, raising concerns, and speaking up

Strongly Preferred:

• Job costing or project-based accounting experience (tracking profitability by client, project, or engagement)

• Payroll processing experience, including contractor payments and PTO tracking

• Experience in an agency, professional services, or project-based business

• Familiarity with Workamajig (a plus, not a requirement—we’ll train you)

• Associate’s or Bachelor’s degree in accounting, finance, or related field (or equivalent hands-on experience)

This role is built for someone who:

• Wants ownership, not just assignments. You take pride in the end-to-end accuracy and impact of your work.

• Is proactive and resourceful. You don’t wait to be told what to do. You see what needs to happen and move.

• Thinks like a business partner, not just a bookkeeper. You understand that financials inform strategy.

• Is comfortable working closely with leadership—sharing ideas, pushing back when needed, and speaking up.

• Thrives in a small-to-mid-sized business where your work has direct, visible impact.

• Wants to improve processes, not just follow them.

• Is adaptable. Our systems and processes are evolving—and you’ll help shape them.

This role is NOT for someone who:

• Wants to work in a silo with no interaction with leadership

• Needs highly structured, repetitive daily routines that never change

• Is uncomfortable being asked for their opinion or being part of business conversations

This is a full-time position, Monday through Friday, typically between 9:00 a.m. and 5:00 p.m.

This role is hybrid, with an expectation to work from our Johnston, RI office 3–4 days per week, and the flexibility to work remotely 1 day per week.

• Your voice matters. You’ll work directly with leadership and have real input on how we price, bill, close, and operate. This isn’t lip service—we mean it.

• Small team, real impact. Your work will directly influence how the business runs. You won’t be one of many—you’ll be someone we rely on.

• Ownership and growth. This is more than maintaining the books. You’ll take ownership, improve processes, and grow your skills and career.

• A values-driven team. We operate on teamwork, integrity, excitement, growth, and respect. We expect ownership, accountability, and continuous improvement from everyone—including ourselves.

Joining Xzito means being part of a collaborative team where your work has real impact and your voice is heard. If you're looking for a role where you can grow, contribute, and be part of a team that values ownership and continuous improvement, we’d love to meet you.