Title: Accounts & Administrative Specialist (In-Person)
Salary: $60,000-75,000 Annually, Depending on Experience
Location: Washington, DC
*THIS IS A RETAINED SEARCH - PLEASE DO NOT CONTACT ME/THE FIRM IF YOU ARE A RECRUITER*
About Kalijarvi, Chuzi, Newman & Fitch, P.C. (KCNF)
We are a boutique law firm in Washington, D.C., committed to fighting for the rights of employees in the workplace. Our experienced attorneys are recognized experts in all aspects of employment law, handling the most sensitive and complex labor and employment law matters in the U.S. and around the world. We are seeking a highly organized and detail-oriented Accounts & Administrative Specialist to join our team. This role combines accounting responsibilities with essential administrative and office support functions, making it ideal for someone who enjoys both financial operations and keeping a workplace running smoothly. To learn more, please visit our website: kcnfdc.com.
Benefits:
- 25 PTO Days + all firm holidays
- Fully paid health, vision, and dental insurance for the employee, a spouse/registered domestic partner, and children
- Fully paid long-term disability and optional self-paid short term disability
- Fully paid life insurance and optional self-paid supplemental life insurance
- A matching 401K, FSA, + profit sharing plan once eligible
- Self-paid pre-tax WMATA benefits
- Monthly team luncheons
Responsibilities:
Accounting & Financial Duties
- Assist the Chief Financial Officer in managing firm finances
- Handle client billing, including review, corrections, and distribution of bills
- Process attorney time entries and client-related expenses
- Generate invoices for consultations and services and process vendor invoices
- Reconcile client expenses and credit card statements
- Process and track scheduled payment and follow up on outstanding balances
- Track, record, and deposit checks
- Maintain and update accounting spreadsheets
- Provide financial reports to attorneys as needed
Administrative & Office Operations Duties
- Answer phones and direct calls professionally
- Process, scan, and distribute incoming/outgoing mail, track certified mail and maintain postage logs
- Assist with file management, including closing client matters
- Order and organize office supplies and physical files
- Maintain shared office spaces (copy room, kitchen, etc.)
- Support attorneys with admin. tasks (faxing, mailing, document handling, printing)
- Enter prospective client information into firm systems
- Assist with weekly email communications, reminders and potentially client intake
- Run occasional office errands as needed
Requirements:
- 2+ years of bookkeeping, accounting, and/or administrative experience
- Strong knowledge of basic bookkeeping principles
- Proficiency in Excel & Microsoft Office
- Excellent organizational and multitasking skills
- Professional written and verbal communication skills
- Ability to handle confidential information with discretion
- Comfortable balancing accounting and administrative responsibilities
Preferred/Bonus:
- Advanced Excel skills
- Experience with legal billing software, such as Centerbase
Please note that this job description is intended to provide a general overview of the position and is not representative of all responsibilities, duties, and skills required.
Kalijarvi, Chuzi, Newman & Fitch, P.C. is an equal opportunity employer. The position is located in the firm’s Washington, DC office. Relocation Assistance is not offered for this position. Applicants must be legally authorized to work in the United States.
