Company Description
Unique International Corporation with USA headquarters in Orange County, California and offices in Naples, Italy has immediate opening for a Administrative Assistant to the President-CEO. The qualified candidate must have proficiency in Microsoft office with strong excel background, food service industry experience with an enthusiastic and inquisitive manner. Italian Language a plus. We offer a competitive compensation package with full benefits including matching 401k and full company paid health and dental. If you want a career in an International team atmosphere please send your confidential resume and salary history to: [email protected].
Mangia Inc is an equal opportunity employer.
Role Description
This is a full-time position for an Administrative Assistant to the President-CEO to provide high-level, confidential administrative support to an active President/CEO. This position is often privy to confidential information and as such, requires diplomacy and discretion.
Primary Responsibilities
Administrative:
- Provide Administrative assistance to President/CEO for all aspects of Mangia Inc including, special and confidential projects
- Manage mail collection and routing, maintaining confidentiality
- Create, review, and analyze reports as directed by CEO
- Coordinate CEO calendar with Public Calendar auditing accuracy
Reporting:
- Create and distribute all sales performance reports for Regions, Territories and Company from HOPPER.
- Calendar monthly reporting from all Department Directors and Regional Sales Managers to insure timely and accurate receipt
- Schedule and maintain weekly/monthly operating committee meetings, keeping record of decisions.
Legal:
- Send and coordinate contracts to be executed by CEO, working with Department Directors, Regional Managers and Company Counsel where appropriate
- Lead in the co-ordination of business meetings and hosting of clients Domestically and Globally by planning, organizing and set up, with follow up to insure accomplishment
Travel:
- Anticipate, Prioritize, and Prepare President/CEO for travel, meetings and presentations Maintaining CEO Calendar and Travel
- Develop CEO Travel Briefing Books and follow up at the close of trips and meetings
Corporate Projects:
- Recommend procedures and processes for the improvement of business operations
- Manage Company project calendar, update and communicate project status and results, keeping on schedule (traffic)
- Perform all duties as requested by immediate supervisor
Communication:
- Communicate unified Corporate and Brand voice and positioning in digital space
· Collaborates with all departments to ensure messaging sent is accurate and correct and understood
- Regularly communicate and update supervisor(s) and team on project(s) status, media placements, opportunities etc.
- Recommend procedures and processes for the improvement of business operations
Professional Skills/Qualifications
- Exceptional communication skills, verbal and written
- Effectively present information in one-on-one and small group situations
- Apply common sense understanding to carry out instructions given
- Discrete problem resolution skills
- Proficient in Microsoft products (Word, Excel, PowerPoint, Outlook, etc.)
- Knowledge with tables, formatting, presentations, project tracking. Etc.
- Excellent word processing skills and business writing ability, plus accurate and precise proofreading skills.
- Strong organization, analytical, attention to detail and follow up skills.
- Must be able to work on multiple projects concurrently and capable of working with little direct supervision.
- Strong sense of urgency and work ethic
- Flexibility to travel and work at off hours
- Have Fun