Title: Project Coordinator – Real Estate & Special Projects
Chicago: This position will initially be onsite for 5 days a week but has the option of being hybrid when the incumbent is fully acclimated to the role.
Salary: 85K+ bonus
If you thrive in fast-moving construction environments and want hands-on involvement in distinctive, high-impact projects, this role will keep you fully engaged.
This opportunity is ideal for someone with 4–6 years of experience in commercial construction, high-end residential construction, or architecture who enjoys navigating complex builds, solving problems in real time, and keeping operations running smoothly. You’ll work directly with the Director of Real Estate & Special Projects, supporting everything from ground-up developments to unique, design-driven initiatives.
Because you’ll also interact with a family office, this role requires exceptional discretion, maturity, and professionalism. You’ll be trusted with sensitive information and expected to operate with clarity, confidence, and sound judgment.
What You’ll Do
- Support the Director across multiple concurrent real estate and construction projects.
- Organize and maintain all project documentation, including contracts, permits, architectural drawings, purchase orders, and compliance materials.
- Act as a central communication point between internal teams, architects, contractors, consultants, and external partners.
- Track schedules, budgets, reports, invoices, and reimbursements with accuracy and urgency.
- Assist with the bidding process by preparing RFPs, gathering proposals, and developing bid comparisons.
- Coordinate site visits, project meetings, and walkthroughs; capture and distribute detailed meeting minutes.
- Support procurement activities, purchase orders, and vendor documentation.
- Manage close-out materials such as warranties, manuals, lien waivers, and turnover packages.
- Maintain organized archives for leases, rent rolls, renewals, insurance, and compliance documents.
- Monitor payment applications, change orders, and invoice flow; collaborate with accounting to ensure timely processing.
- Exercise firm, confident management when working with vendors and contractors, ensuring expectations, timelines, and deliverables are met.
What You Bring
- 4–6 years of experience in commercial construction, high-end residential construction, architecture, or a related field.
- A high-energy, solutions-driven approach with the ability to stay sharp in a fast-paced environment.
- Strong critical thinking skills — you anticipate issues, connect dots quickly, and offer practical solutions.
- Excellent organizational abilities and the capacity to manage multiple priorities simultaneously.
- Clear, polished communication skills, both written and verbal.
- A high level of discretion, professionalism, and judgment.
- Proficiency in Microsoft Office (especially Excel) and familiarity with project tracking or document management systems.
- A bachelor’s degree in a related field.
Why This Role Stands Out
- You’ll be involved in distinctive, high-visibility projects from concept through completion.
- You’ll gain exposure to both construction operations and family office dynamics.
- You’ll work directly with a senior leader who values initiative, clarity, and strong follow-through.
- You’ll join a team that moves quickly, thinks strategically, and executes with precision.
ABOUT ACCURATE PERSONNEL
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