Job Title: Administrative Assistant
Location: Phoenix, AZ (Hybrid – 80% Remote / 20% Onsite)
Duration: April 6, 2026 – July 31, 2026
Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Position Overview
We are seeking a detail-oriented Administrative Assistant to support the Division of Developmental Disabilities (DDD) in Phoenix, AZ. This role involves handling sensitive health-related documentation, maintaining database records, and ensuring accurate and timely processing of behavioral plan information. The ideal candidate will be highly organized, tech-savvy, and able to maintain strict confidentiality.
Key Responsibilities
- Redact sensitive and private health information from Behavior Plans for annual reviews
- Update behavior plan-related data fields in a centralized database system
- Upload finalized behavior plan packets into electronic member files
- Document and write progress notes to track task completion
- Ensure accuracy, consistency, and adherence to established work standards
- Maintain confidentiality and comply with data privacy regulations
- Collaborate with cross-functional teams and communicate progress on tasks/projects
- Identify issues proactively and seek support when needed
Required Qualifications
- Minimum High School Diploma or equivalent
- At least 2 years of experience in:
- Database systems
- Computer-based applications
- Clerical/data entry work
- Experience working in a team environment
- Strong written communication skills for task tracking and updates
- Ability to handle confidential and sensitive information
Preferred Qualifications
- Experience supporting special projects
- Experience working across multiple functional teams
- Familiarity with:
- Google Workspace tools
- Adobe Acrobat
Key Skills
- Data entry and database management
- Attention to detail and accuracy
- Confidentiality and data security awareness
- Time management and organization
- Communication and teamwork
- Ability to follow standardized processes and guidelines
Additional Requirements
- Must be a local candidate in Phoenix, AZ at the time of submission
- Must be available for in-person interviews within 1 week of posting closure
- Must be able to start within 2 weeks of offer
- Position requires background/security clearance
