Job Description:
A growing construction company is seeking a Bilingual Administrative Assistant / Receptionist (English/Spanish) to support daily office operations and serve as the first point of contact for clients, vendors, and field staff. This role is ideal for someone who is organized, professional, and comfortable working in a fast-paced construction environment while managing administrative tasks and front office responsibilities.
Key Responsibilities:
- Greet and assist visitors, clients, and subcontractors in a professional and friendly manner
- Answer and route incoming phone calls and emails in both English and Spanish
- Provide administrative support to project managers, estimators, and leadership team
- Manage office schedules, appointments, and meetings
- Maintain organized files for contracts, permits, invoices, and project documentation
- Assist with preparing proposals, reports, and construction-related paperwork
- Coordinate communication between office staff, field crews, and vendors
- Support basic bookkeeping tasks such as invoice tracking, purchase orders, and data entry
- Order office supplies and manage general office operations
- Help ensure all documents and records are accurate and up to date
Qualifications:
- Bilingual in English and Spanish (required)
- Previous experience as an Office Manager, Administrative Assistant, or Receptionist, preferably in construction, contracting, or a related industry
- Strong organizational and multitasking skills
- Excellent communication and customer service abilities
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Experience in handling phones, scheduling, and office coordination
- Ability to work independently and maintain a professional office environment
Preferred Qualifications:
- Experience supporting construction teams or working with contractors/subcontractors
- Knowledge of construction documents, permits, or project files
What We Offer:
- Competitive pay
- Stable, full-time position
- Opportunity to grow with a well-established construction company
- Team-oriented work environment
If you're highly organized, bilingual, and enjoy supporting a busy construction team, we’d love to hear from you.
