Administrative Assistant
Location: Onsite - Allentown, PA
Our client is seeking a detail-oriented Administrative Assistant to join their administrative team. This onsite role supports daily office operations and provides administrative support to accounting, sales, marketing, and operational staff to help keep the business running smoothly. Do you enjoy staying organized and keeping office operations on track? Are you comfortable working with numbers, spreadsheets, and accounting software like QuickBooks? Do you take pride in providing reliable administrative support across multiple departments? If yes, this may be the perfect Administrative Assistant position for you. Keep scrolling to see what this company has to offer.
The Perks!
A Day in the Life of the Administrative Assistant
In this role, you’ll help manage the day-to-day administrative functions that keep the company operating efficiently. You’ll work closely with accounting, operations, sales, and marketing teams to handle clerical tasks, maintain records, assist with financial processes, and support internal projects. Your attention to detail and organization will play an important role in ensuring smooth communication and accurate documentation across the organization.
Responsibilities include:
• Answer and route incoming phone calls to the appropriate departments or team members
• Create packing slips for the shipping department
• Assist with basic accounting tasks including posting customer orders, sending invoices, posting deposits, and vendor billing
• Make bank deposits and assist with mailing checks
• Initiate ACH payments to vendors
• Maintain customer and vendor records and organize historical document filing and archiving
• Compose and distribute emails, memos, and correspondence to internal staff and external customers
• Maintain and update customer contact lists
• Order and track office supply inventory
• Provide administrative support for new and ongoing company projects
• Support continuous quality improvement initiatives
• Stay current with office technology and QuickBooks software
• Uphold and follow all company policies and procedures
Requirements and Qualifications:
• 1+ years of related administrative experience supporting multiple departments such as accounting, sales, marketing, and/or operations
• Strong verbal communication skills and ability to answer phones and direct calls
• Prior experience assisting with accounting-related tasks such as invoicing, deposits, vendor billing, or processing payments like ACH
• Prior experience creating sales orders, packing slips, or coordinating shipping documentation with a warehouse or logistics team
• Strong experience maintaining vendor/customer records, managing office supplies, and handling multiple administrative responsibilities in a small office environment
• Experience with or proficiency in QuickBooks
About the Hiring Company:
Our client specializes in innovative concrete and construction solutions that support infrastructure and development projects. The company is committed to operational excellence and relies on strong administrative systems to support its field and office teams. This role is a key part of ensuring smooth internal operations and effective communication across departments.
Come Join Our Administrative Team!
Start by filling out this 3-minute, mobile-friendly application here. We look forward to hearing from you!