Administrative Assistant

Company Description

Founded in 2023 by Tommaso Trento, Benchstone Capital Management LP is a New York based investment firm that seeks to combine key elements of traditional single manager and multi-manager firms. We believe this blend differentiates Benchstone in the marketplace relative to competitors for both investment professionals and fund investors. The structure of the firm is a single portfolio, CIO driven investment model. Our culture emphasizes the pursuit of excellence through collaboration, mentorship, and integrity.  

Role Description

This is a full-time on-site role for an Administrative Assistant at Benchstone Capital Management LP in New York, NY. You will play a crucial role in providing administrative support, assisting in daily operations and ensuring smooth functioning of the office. You will be responsible for a variety of administrative tasks to assist the team in delivering top-notch service to our clients.

Key Responsibilities

• Provide administrative support to the investment team, including scheduling meetings, managing calendars, and making travel arrangements.
• Handle phone calls, emails, and correspondence with clients and external partners in a professional and timely manner.
• Assist with client onboarding processes, including gathering necessary documentation and maintaining accurate records.
• Prepare and format reports, presentations, and other documents as needed.
• Maintain and organize office files, records, and databases to ensure efficient retrieval of information.
• Coordinate logistics for events, conferences, and client meetings, including arranging catering and managing RSVPs.
• Support special projects and initiatives as assigned by management, demonstrating flexibility and adaptability in handling various tasks.
• Uphold confidentiality and discretion when handling sensitive information and client data.
• Contribute to a positive and collaborative work environment by assisting colleagues and fostering teamwork.

Qualifications

• Bachelor’s degree.
• Self-starter with positive attitude.
• Strong organizational skills with attention to detail and the ability to multitask effectively.
• Proven experience as an administrative assistant or similar role, preferably in the financial services industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent communication skills, both written and verbal.
• Ability to prioritize tasks and work independently with minimal supervision.
• Professional demeanor and customer service orientation.
• Knowledge of financial terminology and principles is a plus.