Administrative Assistant

Indiana Bankers Association

Indianapolis, IN

Job description:

The Indiana Bankers Association supports Indiana banking through member communications, issues advocacy, professional development, and connecting member banks with quality service providers. Through supporting nearly 115 bank members, IBA helps bolster the economic vibrancy of Indiana, with banks providing essential financial products and services as well as community outreach to the areas they serve. Employment with the IBA allows individuals to make an impact throughout the state while building connections with a multitude of bankers and bank service providers. IBA benefits include a hybrid work schedule, competitive pay, 401(K) program with six percent company match, insurance, annual bonus program, paid time off and more.

Under the supervision of the Chief Operating Officer, this position serves as the initial point of contact for IBA membership by handling daily telephone inquiries and greeting guests. This position assists with maintenance of IBA’s database by formatting information; data entry; updating files; running reports, lists and other printed materials. This position assists with other administrative duties.

This position requires an individual who can commit to being in the office regularly and will work approximately 30 hours per week. Typically work hours will be 9:00 a.m. to 3:00 p.m. for this position, but additional scheduling flexibility may be possible with this position may be possible.

Key Duties and Responsibilities

Maintain data in Association Anywhere (AA) for all departments: including Administration, Member Services, Education, Government Relations and the Hoosier Banker.
Serve as the primary front office contact, welcoming members to the facility and handling incoming telephone calls.
Responsible for processing and distributing incoming mail/shipments to all staff.
Record all incoming checks into Excel documents that are then distributed to the accounting department. Prepare and process via remote deposit capture all bank deposits of Association, Foundation and subsidiary companies.
Initiate and distribute monthly outstanding invoices.
Enter event registrations into AA that arrive via mail, phone or other methods.
Responsible for the mailing of accounts payable checks following preparation by the accounting area.
Responsible for general member records in AA.
Maintain and order office materials for staff.
Responsible for member support inquiries for various issues, including login, event registration, profile updates, etc.
Responsible for workroom copier maintenance and support needs.
Assist with general office responsibilities and additional duties, as required or assigned.

Qualifications/skills requirements

Strong keyboard skills with typing speed at a minimum of 50 wpm corrected. Have the ability to work quickly and accurately with a variety of data. Proven math ability. Proven talent to learn new applications on computers and other office equipment. Tested in planning and organizing daily work and adjusting to high priority and emergency projects. Demonstrated good attendance record and reliability. Have the knack of getting along with others.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequent walking, standing, and sitting within the work area.
Driving to/from other locations for business-related purposes.
The ability to occassionally lift office supplies/equipment of approximately 50 pounds.

Expected Hours Per Week: 25-30

Pay Range: $18-21 per hour

Benefits: