Administrative Assistant

Project Administrative Assistant

Guntersville, AL

Come join a global leader in commercial, manufacturing and industrial facilities! If you are an Administrative Assistant, Project Administrator or Construction Administrator this may be a great next step for you!

Highlights:

• Over $14B in revenue and in business for over 200 years – stability through market changes.
• Opportunity to drive a substantial, multi-year project.
• Excellent benefits and solid compensation structure.

Responsibilities:

• The Project Administrative Assistant (PAA) shall serve as the primary administrative manager for a large and complex construction project.

What you will do:

• The PAA will report jointly to the Project Manager and the Administration Department Head and provide administrative support to Managers, Project Managers and Project Site Staff.
• Receive, store, maintain and manage all project files. These include but are not limited to purchase documents from owner, project meetings and minutes, scheduling appointments, correspondence and necessary construction files and folders.
• Assist Project Manager and project staff with procurement, insurance and business requirements.
• Sending and receiving faxes, email or other means of correspondence, making copies of documentation, as required, are also part of the general duties.
• Perform minor accounting functions such as furnishing Accounting and/or Purchasing Departments with information required for purchase orders, change orders and subcontracts.
• Communicate with all relevant departments within headquarters to ensure full and complete information is conveyed in timely and accurate manner. The PAA shall take initiative when required to provide immediate assistance to project personnel in communicating policies and
• Correspond with subcontractors, vendors and/or governmental agencies when necessary to execute responsibilities.
• Be familiar with standard business concepts, practices, and procedures within a construction company and shall rely on experience and judgment to plan and accomplish goals

What you will need:

• Minimum 5 to 7 years of experience as an on-site project administrator; experience with above listed responsibilities. Knowledge of construction trades and office procedures and equipment.
• Ability to learn and use the project document system, Procore.
• College certificate or degree in business administration preferred.
• Minimum requirement is a high school diploma with 10 years of relevant experience.
• This position requires proficiency in Excel, Word, Access, Power Point, SharePoint, Procore and the ability to discern appropriate context for construction drawings and documents.
• Thoroughness to complete all assigned tasks and responsibilities; alertness to all that is taking place on the job site, truthfulness and honesty in all situations, responsibility to know and do what is expected.
• Must be a team player.
• Must possess a valid driver's license.