Administrative Assistant

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. We kindly ask that all candidates refrain from contacting office directly. All communication regarding this position should be submitted via email/application portal.

Responsibilities

• Provide administrative support to CEO, Real Estate Broker and team, Office Manager and team.
• Coordinate with team on build to suite projects.
• Oversee surveyor and platting coordinator to make sure these are being tracked.
• Assist with obtaining client approval for change orders and load information to dropbox.
• Manage, document and maintain records of incoming quotes and invoices and update Broker weekly.
• Create property marketing material for commercial listings.
• Obtain all required documentation for closing / commission package before taking to Broker for signature.
• Maintain broker commission tracking spreadsheet.
• Maintain upcoming broker closings.
• Prepare invoices and maintain all invoices and review with Broker weekly.
• Manage property flyers and marketing material using LoopNet, CommGate, Constant Contact, Property Blast and Big Boy Blast and other avenues as decided by Broker.
• Order business cards, real estate signs, supplies, and create email addresses for new hires. Create meeting documents and meet with principle each week to review project activity.
• Perform general office administrative duties including but not limited to filing, typing, copying, binding, scanning, etc.
• Reply to emails, telephone or face-to-face inquiries swiftly and professionally. Answer and direct all phone calls promptly and consistently using multi-line phone system.
• Develop and maintain a filing system.

Qualifications

• High school diploma or equivalent; BA/BS preferred.
• Texas real estate license preferred.
• Minimum of 2 years experience serving in an administrative assistant position or equivalent supporting role required.
• Proficient in Microsoft Outlook, Word, Excel, Adobe and can easily navigate the internet.
• Must type a minimum of 60 WPM.
• Detail oriented, organized, detail oriented. Problem solver and critical thinker. Dependable and punctual.
• Self-starter with ability to multi-task, remain organized and prioritize daily tasks and projects.
• Has reliable transportation during work hours.
• Ability to work independently as well as in a team environment. 
• Strong interpersonal, customer service and communication skills