Administrative Assistant

Job Title: Administrative Assistant

Location (city, state): Northwest Chicago, IL

Industry: Healthcare / Senior Living

Compensation: $22.00–$25.00 per hour

Work Schedule: Monday–Friday, 8:30 AM–5:00 PM |100% on-site

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is partnering with a healthcare organization within the senior living space that is seeking an Administrative Assistant to support its legal and administrative team. This opportunity is open due to a departure on the current team and offers the chance to join a fast-paced office environment that works closely with legal professionals and leadership.

Job Description:

The Administrative Assistant will provide day-to-day office and administrative support to the legal department and internal staff. This role requires strong organizational skills, attention to detail, and the ability to maintain professionalism while supporting a team with high expectations and multiple priorities. The ideal candidate enjoys staying organized, communicating with internal stakeholders, and handling a variety of administrative tasks.

Key Responsibilities:

• Manage and coordinate calendars using Outlook, including scheduling meetings and appointments
• Answer and direct incoming calls while providing professional customer service
• Provide general administrative support such as preparing documents, maintaining files, and data entry
• Assist team members with administrative requests and special projects as needed
• Maintain organized records and ensure documentation accuracy
• Collaborate with the lead administrative support professional to assist with workload overflow
• Support a legal team with administrative coordination and scheduling needs

Qualifications:

• 2–3 years of experience in an administrative or office support role
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel
• Experience managing calendars and coordinating schedules
• Strong organizational and detail-oriented skills
• Ability to communicate professionally and work confidently in a fast-paced office environment
• Experience working with attorneys, legal teams, or within healthcare or senior living organizations is a plus
• Bilingual Spanish skills are helpful but not required

Additional Details:

• Contract-to-hire opportunity
• Fully on-site position with parking available
• Business professional work environment
• Interview process includes an initial virtual interview followed by an on-site meeting with the team

Perks:

• Opportunity to work closely with a legal team and gain exposure to healthcare operations
• Stable, full-time weekday schedule
• On-site parking available
• Contract-to-hire opportunity with long-term potential
• Collaborative office environment supporting senior leadership and attorneys

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.