Our client, a Union representing ride share drivers is seeing an Administrative Coordinator to join their team.
- The position is long-term temp with the possibility of perm hire.
- The work schedule is Monday – Friday, 9am – 5pm; occasionally requires work outside normal business hours, including some nights, weekends, and holidays.
- The pay rate is $28.00 per hour.
ROLE DESCRIPTION:
We are looking for an administrative assistant to support staff and operations for our Boston Office. Responsibilities include but are not limited to:
DUTIES AND RESPONSIBILITIES:
- Enter New Hire Staff and Terminations, Brigade, into HR Passport (HRP) under the direction of the operations manager.
- Answering ADU hotline and sending emails for organizers to follow up.
- Meet with candidates to assemble New Hire packets, collect documentation and send to Payroll and HR for processing.
- Occasional travel within MA & NJ
- Arrange Travel/Hotel/Car/Train reservations using the Concur system/BCD travel negotiating and ensuring best prices/options.
- Reserve and set up Conference rooms/meeting rooms in the appropriate office space.
- Manage zoom accounts
- Set up calendar invites and meeting schedules
- Handle Logistics for events such as ordering food/beverages, setting up tables, assisting with driver sign-in, parking validations.
- Maintain and order office supply through Amazon or Staples.
- Order union merchandise(swag) for events and rallies from our trusted vendors.
- Process Check Request(s), Invoices for all outside vendors, Brigade/NOTP Expenses using the BP Logix system.
- Submit weekly Timesheets every Friday and follow through with managers for approvals
- Log all Amex Card transactions when used, for the monthly reconciliation.
- Trouble shoot office equipment with the help of IT Union Help Desk.
- Other administrative duties as required.
QUALIFICATIONS AND EXPERIENCE:
- Minimum 2-year experience in an equivalent position.
- Ability to multi-task, prioritize responsibilities and meet deadlines.
- Being well organized and detail oriented.
- Strong professional and calm demeanor, exhibiting tact, and working well with people of diverse economic/cultural backgrounds.
- Proficient computer, database, phone system and other technology skills covering a variety of office equipment.
- Strong interpersonal and communication skills (written and verbal).
